Office Manager - (Part-time) in London

A bit about us. Grind is a coffee company that lives in London. Since opening Shoreditch Grind in 2011, we have expanded across London with cafés, coffee trucks and a state-of-the-art coffee roastery. Today, we serve millions of cups of coffee across London and the UK each year, and we’ve helped hundreds of thousands of people make better, more sustainable coffee at home. You’ll find our coffee beans, compostable coffee pods and ready-to-drink coffee cans in supermarkets across the UK and in hotels around the world. Based in Shoreditch, we have a team of talented people working on everything from product development to finance, to customer experience. We’re looking for someone to join our growing team and help us in building the future of Grind. We think coffee can be a force for good. Whether it’s through creating the UK’s first compostable coffee pods, our plastic-free packaging or carbon-free shipping - we’re on a mission to be the world’s most sustainable coffee company. In 2023, we created our charity, the Better Coffee Foundation, to undo the damage done by the global coffee industry - in our first year, we recovered 43 million pods’ worth of ocean-bound plastic.

A bit about the role. The part-time Office Manager will play a pivotal role in coordinating and managing administrative tasks, office procedures, and ensuring the overall efficiency of the workplace at our HQ in Shoreditch and occasionally our Roastery based in Bermondsey. This individual will serve as the primary contact for visitors, interact with all employees, and collaborate with the People team to foster a productive and positive work culture. We are hiring this role based on Part Time Hours (24 hours, to be worked across 3 days - Tues, Weds & Thurs).

Role responsibilities:

• Meeting and greeting external guests, ensuring the office is welcoming and presentable.
• IT support for all employees, making sure the right equipment is available or ordered.
• Ordering of required office supplies, from stationary to mugs.
• Collaborating with various brands to facilitate exchanges for snacks, sanitary products, or office essentials.
• Maintaining a weekly food shop.
• Ad hoc shipping for small items from the head office/Roastery.
• Ad hoc scheduling and bookings for team meetings.
• General office upkeep - reminding people to clear their desks, bi-weekly clear outs, and maintenance of meeting rooms and storage areas.
• Point of contact for any office based queries such as WiFi, access cards and storage, and meeting room requirements.
• Facilitate new starter onboarding with the relevant guides and office tours.
• Ensure compliance with relevant Health and Safety regulations and guidelines.
• Supporting the commercial property manager with ad hoc projects.
• Help arrange social events, including the summer and/or Christmas party as well as weekly activities, contributing to a fun, inclusive, and social working environment.
• On site First Aider (Training provided if required).

You’ll have:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to adapt to changing priorities and handle unexpected situations.
• Collaborative mindset and willingness to work with various teams.
• Ability to lead by example and foster a positive work environment.

Bonus if you have:

• Passion for coffee and knowledge of the coffee industry is a plus.

Diversity and Inclusion. Grind is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, colour, national origin, religion, gender, gender identity or expression, sexual orientation, marital status, age, veteran status, or disability status. If there are any adjustments you need to help you bring your best self to an interview with us please let us know.

Benefits and perks:

• Extra Holiday: Gain an extra day of holiday for each year you spend with us, capped at 3 additional days.
• SpectrumLife: Access our confidential Employee Assistance Program (EAP) for personal and professional support.
• Referral Bonus: Earn a bonus for bringing great talent to our team (£250 for employees, £450 for managers).
• Stream: Take control of your finances with on-demand access to your earned wages, financial coaching, and more.
• Employee Loan: Access an interest-free loan of up to £1,000 to help with unexpected expenses.
• Discounts online: Up to 40% off our retail line online.
• Crew Card: Enjoy 50% off all food and drinks, plus two free coffees a day at Grind locations.
• Team Events: Participate in regular team events and enjoy a stocked office with healthy breakfast and snacks.
• Family & Friend Discounts: Special discounts for family and friends.
• Enhanced Maternity and Paternity: Enjoy enhanced maternity and paternity benefits once eligible.

Salary: £30,000 FTE