At a Glance
- Tasks: Support senior executives by managing diaries, coordinating travel, and organising events.
- Company: Join a pioneering biotech firm transforming cancer treatment with innovative technology.
- Benefits: Gain valuable experience in a dynamic environment with potential for future opportunities.
- Other info: Fast-paced role with diverse responsibilities and a collaborative culture.
- Why this job: Be part of a mission-driven team making a real difference in healthcare.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 31500 - 38500 £ per year.
Many cancers and other diseases are caused, or resist treatment, because T cells can't recognize or target cells correctly.
We're progressing first-in-class antigen modulators through the clinic, developed to treat disease by controlling T cell activation.
Our technology modulates antigen presentation, flicking a switch inside cells to alter their appearance to the immune system.
This approach marks a fundamental shift in how we treat people living with autoimmune disorders, cancers and infectious diseases.
Role Overview
We are recruiting a new Executive Assistant to join for 4 months from April to July 2026.
Our Executive Assistant team plays a key role in keeping everyone organized and aligned at Greywolf.
Working closely with our Senior Leadership, we move quickly and wear many hats: planning, organizing, scheduling and streamlining daily operations to support our colleagues.
As a point of contact for external inquiries and a go-to for team support, you’ll manage busy calendars, coordinate events, arrange travel and ensure smooth office operations – no two days are the same but that’s what makes work exciting!
This role will focus on supporting Clinical Operations and our Research team.
Core Responsibilities
- Provide support to the Chief Medical Officer (CMO) and Head of Research whilst also working closely with their respective teams.
- Provide high-level, proactive diary management for CMO and Head of Research as well as being a key point of coordination for complex departmental schedules, liaising confidently with the wider EA team and external stakeholders.
- Manage competing priorities across multiple time zones.
- End-to-end planning and coordination of complex international and multi-stop travel.
- Reconciliation of CMO expenses in a timely manner.
- Help plan and deliver company-wide corporate and social events, managing budgets and suppliers.
- Work closely with the CMO and Consultant Project Director to plan, coordinate, and deliver up to 7 advisory board meetings during the time you are with us.
Skills, Knowledge, Qualifications and Experience
- Proven experience supporting senior executives in a fast-paced, complex environment.
- Expert diary, travel and logistics management, including international and multi-time-zone coordination.
- Strong stakeholder management and communication skills, with confidence engaging at executive and board level.
- Experience managing financial administration, including expenses, invoices and budget monitoring.
- Proactive, solutions-focused, highly discreet, with meticulous attention to detail.
- A start-up mindset and willingness to be agile and get involved in everything across the business.
- Proficient in MS Outlook including advanced calendar, email and scheduling
What Sets You Apart
You will have a passion for excellence in administrative support, a knack for finding simpler, more effective ways to work and strong communication skills that foster collaboration across teams.
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Executive Assistant (Fixed Term Contract) in Oxford employer: Greywolf Therapeutics
As a leading biotech company located in the vibrant city of Oxford, we pride ourselves on fostering a collaborative and innovative work culture that empowers our employees to excel. With a strong focus on professional development, we offer numerous growth opportunities and a supportive environment where your contributions are valued. Join us for a meaningful role that not only enhances your skills but also allows you to be part of groundbreaking advancements in the biotech field.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Fixed Term Contract) in Oxford
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Greywolf Therapeutics can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Greywolf Therapeutics; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Greywolf Therapeutics.
We think you need these skills to ace Executive Assistant (Fixed Term Contract) in Oxford
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Greywolf Therapeutics and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Greywolf Therapeutics's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Greywolf Therapeutics
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
