ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.
JOB DESCRIPTION SUMMARY
Administrative Assistant provides comprehensive administrative support to the Greystar team in the UK, ensuring the efficient and smooth operation of daily activities. This role is crucial in maintaining a well-organized office environment and supporting various departments.
JOB DESCRIPTION
Key Role Responsibilities
- Perform general administrative duties, including managing correspondence, filing, and maintaining office supplies.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Prepare and edit documents, presentations, and reports using various software applications.
- Assist with data entry and maintain accurate records and databases.
- Handle incoming calls and emails, directing inquiries to the appropriate personnel.
- Process invoices, expense reports, and other financial documentation as required.
- Support HR functions such as onboarding new employees and maintaining personnel records.
- Liaise with internal and external stakeholders, ensuring effective communication.
- Organize and maintain a tidy and professional office environment.
- Undertake ad-hoc administrative projects and tasks as assigned by management.
About You
- Proven experience as an administrative assistant or in a similar administrative role, preferably within a corporate environment.
- Excellent written and verbal communication skills with a strong command of English grammar and spelling.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proactive and adaptable with a positive and professional attitude.
- Discretion and confidentiality when handling sensitive information.
- Experience with office equipment (printers, scanners, etc.).
Right to work in the UK.
Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to AskHR@greystar.com.
We believe in always going that extra step for our residents, clients, investors, and each other.
Core Values
Integrity We stay true to the highest ethical standards and principles, and are honest, trustworthy, humble, and respectful in all of our words and actions.
Equality We celebrate individual differences, encourage diversity of thought, provide equality of opportunity, and cultivate an environment where all individuals are seen, treated, and valued equally.
Professionalism We proudly present a positive, dignified, and businesslike image at all times through our appearances, behavior, and interactions with others.
Accountability We take responsibility and accept ownership for our words, actions, tasks, and results, and respectfully hold others to the same standard.
Service We make service our top priority by giving our time, knowledge, and experience to serve the needs of our customers, community, and team members.
Teamwork We work together to accomplish goals, solve problems, and enrich our work environment.
Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in over 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing more than one million units/beds globally. Across its platforms, Greystar has over $79 billion of assets under management, including approximately $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.
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Administration Assistant employer: Greystar
Greystar is an exceptional employer that prioritises integrity, equality, and professionalism, fostering a collaborative work culture where every team member is valued. As a Customer Service Associate in Charleston, you will enjoy flexible part-time hours while contributing to a vibrant community, with ample opportunities for personal growth and development within the largest rental housing operator in the US. Join us to be part of a dedicated team that strives to deliver outstanding service and create memorable experiences for our residents.
