At a Glance
- Tasks: Support our CEO by managing her calendar, inbox, and follow-ups to enhance productivity.
- Company: Join a dynamic team at a VC-backed AI company focused on innovation.
- Benefits: Flexible part-time hours, mostly remote work, and opportunities for professional growth.
- Other info: Work in a collaborative environment with a focus on diversity and inclusion.
- Why this job: Make a real impact by streamlining the CEO's schedule and supporting strategic initiatives.
- Qualifications: 4+ years as an Executive Assistant with strong judgement and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We're hiring an Executive Assistant to support our CEO. This is a part-time role - 16 to 24 hours a week, spread across 4 or 5 days rather than condensed into two long days - mostly remote, with occasional in-person time at our London office (typically once or twice a month).
Our CEO's working week is currently fragmented. The calendar is dense, the inbox is noisy, small admin tasks pile up, and the cost of staying organised has reached the point where things are being dropped. You're here to fix that. The shape of her week should tilt strongly toward commercial and external work - customers, investors, partners, sector visibility - and supporting our internal team. Everything else is a candidate to be declined, delegated, batched, or reshaped, on her behalf.
This is not a junior diary-management role. We need someone with judgement, presence and the confidence to act on the CEO's behalf - chasing agendas before meetings get on the calendar, following up on commitments after they end, and protecting the CEO's time for the work only she can do.
This role reports into our VP Operations rather than directly into the CEO. That's deliberate: our VP Ops owns the operational rhythm of the company, can unblock you quickly day-to-day, and is involved in real-time decisions about where the CEO's time should go. The CEO is your primary customer - success is measured by how her working week looks and feels - but your day-to-day working relationship sits with the VP Ops.
You will work closely with the rest of our leadership team; Finance, Legal, and the wider exec, as their meetings, asks and priorities pass through you whenever they involve the CEO. They're your collaborators, not your customers: your job is to manage their access to the CEO's time, not to support them as principals.
You may also provide light scheduling support to the VP Ops directly; particularly when coordinating exec team time across multiple calendars, for leadership offsites, strategy days and other moments where pulling the full leadership team together matters.
Mission
Free our CEO to focus on the work only she can do - by owning the calendar, inbox, follow-throughs and small admin that currently get in the way.
Outcomes you'll own
- The CEO's time is weighted toward top-impact work.
- The shape of her week tilts visibly toward commercial/external activity (customers, investors, partners, sector visibility) and supporting our internal team. Anything that doesn't serve those priorities is declined, delegated, batched, or reshaped, on her behalf.
- Daily structure is owned, end-to-end. A clear, prioritised short list runs every day on the CEO's behalf. Small tasks don't pile up; they're handled, batched, or queued for a clearly-scheduled moment. Nothing gets dropped because it felt too small to think about.
- Inbox is managed, not just present. Inbox triaged daily: clean, categorized, with the noise stripped out. CC'd emails handled without CEO involvement where possible; coordinated handoffs to team members rather than forwards. The CEO opens her inbox to signal, not noise.
- Calendar is designed around energy and outcome. High and low intensity meetings spaced sensibly; focus and recovery blocks protected. Travel and route time built in explicitly (door-to-door blocks, map planning), no "teleport between meetings" assumptions. Recurring meetings reviewed periodically and reshaped or removed if they've outlived their purpose.
- Every meeting earns its place. Any inbound request for the CEO's time is met with a clear ask: purpose, attendees, value, decision needed. Meetings without an agenda or clear outcome are pushed back or politely declined on the CEO's behalf.
- Follow-ups happen, consistently. Actions and commitments from the CEO's meetings are captured, tracked and chased through to completion. Nothing the CEO has said "I'll come back to you on" quietly disappears.
- Events, travel and speaking engagements run smoothly. End-to-end logistics owned: flights, accommodation, ground transport, itineraries, speaker briefings. Itineraries clear, mobile-friendly, and shared in advance. Nothing slips between confirmation and execution.
Key Deliverables
- 4+ years as an Executive Assistant supporting senior leaders, including at least one Founder or CEO.
- Proven judgement on what reaches the principal and what doesn't, and the confidence to act on it.
- Excellent written communicator: clear, concise, on-message.
- Fluent in Google Workspace, Slack and Notion (or a fast learner).
- UK-based and able to attend occasional in-person time at our London office (typically once or twice a month).
- Comfortable working part-time hours spread across 4–5 days rather than condensed into 2–3 full days, daily presence matters more than block hours.
- Experience at a VC-backed AI, deep-tech or B2B SaaS company through a growth phase.
- Track record of cleaning up a previously messy calendar, inbox or travel setup.
What success looks like
- First 45 days: Daily structure running and the CEO trusts it. Inbox triaged daily. Every meeting request for the CEO's time has a stated purpose and value before it's accepted. Travel and speaking logistics fully owned. Trust earned with the CEO and the wider leadership team.
- By 3 months: The CEO's week is visibly weighted toward commercial/external and internal team support. Follow-ups from her meetings are tracked and chased reliably. Small admin tasks no longer pile up. The CEO is comfortable handing off routine asks and trusts the gatekeeping.
- By 6 months: Indispensable. The CEO's working week feels calmer, more deliberate and more focused on top-impact work. The leadership team knows that anything involving the CEO is reliably handled.
The practicalities
- Hours: 16–24 hours per week, spread across 4–5 days.
- Location: Mostly remote, UK-based. Occasional in-person at our London office (typically 1–2 days per month).
- Reports to: VP Operations. Primary support: CEO.
Equality, diversity and inclusion
We are 100% committed to building a diverse and representative team. Whatever your race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability - we want to hear from you.
Executive Assistant to the CEO in London employer: Greyparrot
At Greyparrot, we pride ourselves on being an excellent employer by fostering a collaborative and innovative work culture that prioritises sustainability and professional growth. Our hybrid working model, competitive salary, and comprehensive benefits, including mental health support, ensure that our employees thrive both personally and professionally while contributing to meaningful projects in the field of AI.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Greyparrot.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Greyparrot.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant to the CEO in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Greyparrot.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Greyparrot. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Greyparrot
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Greyparrot, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Greyparrot, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Greyparrot could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Greyparrot as they’re likely seeking a candidate who can enhance their workplace culture.
