Site Manager in Oxford

Reporting To: School Business Manager

Salary: Grade 9 Point 23 £34434 - Point 26 £37280 (Hours: 37 hours per week, Work pattern: Monday - Friday, Contract Type: Permanent, Disclosure Level: Enhanced DBS)

Core Responsibilities

• Management of Resources and Site Security
  • Responsible for the general maintenance and upkeep of the site and buildings, ensuring repairs and maintenance are carried out as needed to maintain high standards across the premises.
  • Manage building and repair works in liaison with the Line Manager and the Governors’ Premises Committee, maintaining logs, records, and reports, including the asset register.
  • Implement and monitor a system to secure the premises outside school hours, accommodating evening activities, lettings, and events such as Open Days.
  • Be flexible with working arrangements to accommodate occasional late requirements.
  • Ensure all alarms and surveillance systems are operational and tested at specified intervals, resolving defects promptly.
  • Secure all points of entry, set intruder alarms, and ensure locks, catches, and entry control systems are maintained in good working order. Maintain an efficient record of keys and entry codes.
• Facilities and Maintenance
  • Ensure the grounds and premises are maintained according to planned schedules and emergency repairs are actioned promptly.
  • Monitor and maintain plant and equipment, ensuring safe and effective operation through regular inspections and planned maintenance.
  • Carry out minor repairs to furniture, equipment, and building fabric within capability.
  • Oversee heating, lighting, water, and drainage systems, taking meter readings and addressing any failures or hazards promptly.
• Health and Safety
  • Take a lead role in ensuring compliance with health and safety regulations, risk assessments, and safe working practices.
  • Manage procedures for fire, flood, accidents, and emergencies, ensuring incidents are logged and reported per school policy.
  • Complete the annual Health & Safety Risk Log as part of the trust’s compliance strategy.
  • Maintain waste storage areas and ensure disposal is in line with statutory requirements.
  • Conduct regular inspections of the school minibus, ensuring it is maintained and operational.
  • If qualified, provide emergency first aid to staff, pupils, and visitors.
• Leadership and Management
  • Ensure the site is managed lawfully, ethically, and in alignment with safeguarding principles and practices.
  • Supervise and manage the site team, including recruitment, training, performance, and absence management.
  • Take pride in the school’s appearance and inspire others to contribute to its positive image.
  • Monitor and manage budgets, ensuring resources are selected, allocated, and audited according to financial regulations.
• Stakeholder Communication and Events
  • Build strong relationships with stakeholders, including staff, pupils, parents, governors, contractors, and the trust team.
  • Maintain high standards in high-traffic areas, such as entrances and reception areas, ensuring these reflect the school’s professional image.
  • Ensure timely distribution of deliveries and maintain clear reception areas.
  • Support school functions, lettings, and events by ensuring premises are clean, tidy, and appropriately set up.
• Monitoring and Compliance
  • Monitor external contractor services (e.g., cleaning, grounds maintenance) to ensure standards meet agreed specifications.
  • Liaise with school meals service contractors regarding site use and provision of services.
  • Oversee energy use, control, and conservation efforts.
• Training and Development
  • Regularly review personal practices, set development goals, and take responsibility for continuous improvement.
  • Attend relevant training to ensure knowledge and skills remain aligned with job requirements.
  • Identify and manage training needs for estates-related staff to enhance team performance.

Person Specification

• Essential Skills and Qualifications
  • Proven experience in facilities or site management, ideally in a school or similar environment.
  • Knowledge of health and safety regulations and compliance requirements.
  • Strong problem-solving skills and the ability to respond effectively to emergencies.
  • Experience managing budgets and supervising teams.
  • Excellent organisational and communication skills.
• Desirable Skills
  • Qualifications in facilities management or related disciplines.
  • Experience with safeguarding practices in educational settings.
  • First Aid qualification (or willingness to train).

General Responsibilities: All School Staff

• Work towards and support the school’s vision and objectives as outlined in the School Development Plan.
• Contribute to the school’s programme of extra-curricular activities, which may require occasional adjustments to working hours.
• Support the school’s safeguarding responsibilities to ensure the safety and well-being of students.
• Work within the school’s Health and Safety Policy to maintain a safe environment for staff, students, and visitors.
• Promote equality of opportunity in line with the school’s Diversity Policy for both current and prospective staff and students.
• Maintain high professional standards in attendance, punctuality, appearance, and conduct, fostering positive relationships with students, parents, and colleagues.
• Actively engage in the performance review process.
• Adhere to all policies set by the PFMAC and the school.
• Undertake other reasonable duties related to the role as required.

PFMAC Ethos

• Promote courteous and respectful relationships with students at all times.
• Use personal influence to promote high standards of behavior and order across the school.
• Work to maintain the school’s position at the forefront of educational practice.
• Support the Catholic ethos of the PFMAC, contributing to the school’s mission and encouraging others to do the same.
• Play an active role in the PFMAC school community and support its legal requirements for worship.
• Commit to ongoing personal and professional development as agreed.

The purpose of this Job Description is to set out in general terms the management, purpose and responsibilities of a specific job at Greyfriars Catholic School. It is not intended to be a comprehensive listing of every task that a Greyfriars Catholic School employee might be called upon to undertake. It is not a legal document, although it may be referred to in Contracts of Employment.