Invigilator in Oxford

Invigilator Job description

Reporting to: Examinations Officer

Pay Grade: Grade 6 £14.36per hour

Contract: Casual Contract / Term Time Only

Hours: Part- Time

DBS: Enhanced DBS Required

Pension: Our employees benefit from a wide variety of support including extensive continuing professional learning and development opportunities, wellbeing and staff networks and access to Defined Benefit Pension Schemes (TPS and LGPS) for all staff

Hours of work: During the main exam periods, we kindly ask that you make yourself fully available between the hours of 8:15am and 4:00pm, as additional support from external invigilators may be required. Exam dates and specific arrangements will be communicated to you in advance.

General requirements

• Experience of invigilation is not required as training in the role and duties of an invigilator will be provided
• Invigilators are required to declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them
• Invigilators are required to confirm their availability in advance of main exam periods
• Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times

An ideal candidate will:

• be reliable, flexible and readily available during main exam periods
• have effective communication skills and good interpersonal skills
• work well as part of a team
• be confident and a reassuring presence to candidates in exam rooms
• be able to give instructions and manage situations involving different groups of people
• have basic IT skills (familiar with use of email, mobile phone messaging etc.)

Main duties

• To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Greyfriars Catholic School regulations and instructions
• To have a key role in upholding the integrity and security of the examination/assessment process

Before exams

• Report to and be briefed by the exams officer prior to each exam session
• Keep confidential exam question papers and materials secure before, during and after exams
• Ensure exam rooms are set up according to the requirements
• Admit candidates into exam rooms under formal exam conditions
• Identify candidates and seat candidates according to the required arrangements
• Distribute the correct question papers and exam materials to candidates
• Instruct candidates in the conduct of their exams
• Deal with candidate questions
• Start exams

During exams

• Supervise and observe candidates at all times and be vigilant throughout exams
• Keep disruption in exam rooms to a minimum
• Deal with emergencies or irregularities effectively
• Record/report any incidents, disruption or irregularities
• Complete attendance registers
• Deal with candidate questions according to the regulations

After exams

• Instruct candidates in finishing their exams and collect exam scripts and exam materials
• Dismiss candidates from the exam room
• Check candidates’ names on scripts, match the details on the attendance register
• Securely return all exam scripts and exam materials to the exams officer

  Other tasks

  • Undertake training, update and review sessions as required
  • (prior to invigilating any exam in a new academic year) Undertake relevant online invigilator training and assessment for that academic year
  • Undertake, where required and where able, other duties requested by the exams officer, for example:
  • centre supervision of exam timetable clash candidates between exam sessions
  • facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)
  • other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’

  In addition to the Greyfriars Catholic School will commit to:

  Promoting courteous and respectful relationships with students and staff at all times

  Using their influence with other staff and students to promote high standards of behaviour, ambition and order within the school

  Working to maintain the School at the forefront of educational practice

  To support the Catholic ethos of the PFMAC

  To play a full part in the PPMAC’s school community, to support its distinctive mission and ethos and to encourage staff and students to follow this example

  To support the MAC in meeting its legal requirements for worship

  To continue professional development as agreed

  Person Specification

  • Person Specification (e - essential / d - desirable)
  • Grade C GCSE or equivalent in English and Mathematics D
  • Experience of working in a school environment or other environment with young people D
  • Ability to work in a team and individually using own initiative E
  • Flexible over working hours E
  • Good IT competence in Excel and Word, literacy and numeracy skills D
  • Good written and verbal communication skills and be able to clarify and explain instructions clearly E
  • Ability to follow written procedures to carry out tasks E
  • Meticulous attention to detail E