Assistant Site Manager in Oxford

Our vision at Greyfriars Catholic School is to be a school that champions each and every student so they can flourish individually and collectively. We champion students by teaching them well, supporting them with care, and holding them to account when they need guidance. This is underpinned by a culture where working hard and being kind matters and where every member of staff plays a part in creating a safe, calm and purposeful environment.

We are looking to appoint a reliable, self-motivated and committed Assistant Site Manager to support the day-to-day running of Greyfriars Catholic School. This is a vital role within the life of the school, helping to ensure that our site is safe, welcoming and well maintained so that students and staff can thrive. The successful candidate will ideally have experience of working in a school or similar environment and will bring a conscientious, practical and logical approach to a wide range of tasks. The role includes opening and securing the site, carrying out routine maintenance and minor repairs, and responding flexibly to the changing needs of a busy school day.

Responsibilities

• Support the Site Manager in ensuring the school premises are secure at all times, including opening and closing the site as required.
• Implement and follow agreed procedures for securing the site outside school hours, including during lettings, events and occasional evening activities, with flexibility to support these when required.
• Ensure intruder alarms, CCTV and access control systems are operational and tested at agreed intervals, reporting faults promptly.
• Ensure external doors, windows, locks and catches are maintained in good working order.
• Assist with the maintenance of the school buildings and grounds in line with planned maintenance programmes.
• Identify and respond promptly to maintenance issues, hazards or emergency repairs, escalating matters beyond own competence to the Site Manager.
• Carry out routine repairs and maintenance to the fabric of the building, furniture and equipment where appropriate.
• Monitor heating, lighting, water, drainage and other services, including taking meter readings as required and reporting faults.
• Ensure all plant, tools and equipment are maintained in safe working order.
• Take pride in maintaining the appearance of the site so that it reflects positively on the school.
• Support the Site Manager with day-to-day organisation, including agreed rotas and routines for caretaking, cleaning and grounds maintenance.
• Work cooperatively with cleaning and grounds staff to ensure consistent standards are maintained.
• Follow all school health and safety policies, procedures and risk assessments and work safely at all times.
• Assist, or deputise when required, in responding to incidents including fire, flood, security breaches or accidents, ensuring actions are logged and reported appropriately.
• Undertake routine statutory checks as directed, including fire alarm tests, emergency lighting checks, fire exit routes and fire doors, maintaining accurate records.
• Support the monitoring of contractors on site to ensure work is carried out safely, in line with specifications and school procedures.
• Assist with the annual review of risk assessments and health & safety documentation as directed.
• Manage waste storage and disposal in line with statutory requirements.
• Provide emergency first aid if appropriately trained.

Qualifications and Experience

• Reliable, trustworthy and professional.
• Flexible, adaptable and able to prioritise effectively.
• Competent in general maintenance and practical tasks.
• Confident in working with others and building positive relationships.
• Enthusiastic, self-motivated and committed to making a positive difference.
• Willingness to undertake relevant training, including health & safety and safeguarding.
• Desirable:
• Recognised qualification or certification in site management, caretaking, maintenance or a related field.
• First Aid qualification (or willingness to train).
• Health & Safety training (e.g. COSHH, fire safety, manual handling).
• Experience of carrying out general maintenance, caretaking or site-related duties.
• Experience of working in a role requiring responsibility for safety, security and the care of buildings.
• Experience of working independently and using initiative to prioritise tasks.
• Experience of working in a school or similar environment.
• Experience of supporting compliance with health & safety procedures and statutory checks.
• Experience of working with contractors or external service providers.
• Knowledge of safe working practices, including risk assessments and accident reporting.
• Awareness of the need for site security and safeguarding in a school setting.
• Knowledge of statutory premises requirements in schools.
• Ability to carry out routine maintenance, minor repairs and practical tasks to a good standard.
• Ability to identify hazards, defects or maintenance issues and take appropriate action.
• Good organisational skills, with the ability to prioritise tasks effectively.
• Ability to work both independently and as part of a team.
• Good communication and interpersonal skills, with the ability to build positive working relationships.
• Ability to maintain accurate records and complete basic documentation.
• Reliable, trustworthy and professional at all times.
• Flexible and adaptable, with a positive approach to problem-solving.
• Conscientious, with strong attention to detail.
• Calm and practical when responding to unexpected situations.
• Commitment to maintaining high standards of cleanliness, safety and presentation.

Commitment to the School Ethos

• Commitment to the values and ethos of a Catholic school.
• Willingness to support the school's mission to champion every student so they can flourish individually and collectively.
• Understanding that all roles in the school contribute to safeguarding and student wellbeing.
• Willingness to work flexibly to meet the needs of the school, including occasional early starts or evening work.
• Willingness to undergo appropriate pre-employment checks, including an enhanced DBS check.

Greyfriars Catholic School is situated in Oxford and serves a diverse local community with a wide range of backgrounds and needs. We pride ourselves on being a close-knit, caring community, committed to enabling every student to flourish both personally and academically. Those who work at Greyfriars understand that their role - whatever it may be - contributes directly to the life chances of the young people we serve.

We are in a period of positive and significant change with new leadership and strengthened systems. This role offers genuine scope to be part of something ambitious, supporting the smooth running of the school and helping to create an environment where high expectations and learning can flourish.