Assistant Site Manager at Greyfriars Catholic School

Thank you for your interest in the role of Assistant Site Manager at Greyfriars Catholic School, part of The Pope Francis Multi Academy Company (PFMAC) and Archdiocese of Birmingham. We are looking to appoint a reliable, self‑motivated and committed Assistant Site Manager to support the day‑to‑day running of Greyfriars Catholic School. This is a vital role within the life of the school, helping to ensure that our site is safe, welcoming and well‑maintained so that students and staff can thrive.

The successful candidate will ideally have experience of working in a school or similar environment and will bring a conscientious, practical and logical approach to a wide range of tasks. The role includes opening and securing the site, carrying out routine maintenance and minor repairs, and responding flexibly to the changing needs of a busy school day.

The successful candidate will be:

• Reliable, trustworthy and professional
• Flexible, adaptable and able to prioritise effectively
• Competent in general maintenance and practical tasks
• Confident in working with others and building positive relationships
• Enthusiastic, self‑motivated and committed to making a positive difference

Site Security and Access

• Support the Site Manager in ensuring the school premises are secure at all times, including opening and closing the site as required.
• Implement and follow agreed procedures for securing the site outside school hours, including during lettings, events and occasional evening activities, with flexibility to support these when required.
• Ensure intruder alarms, CCTV and access control systems are operational and tested at agreed intervals, reporting faults promptly.
• Ensure external doors, windows, locks and catches are maintained in good working order.
• Maintain accurate records of keys, fobs and access codes in line with school procedures.

Premises, Plant and Equipment

• Assist with the maintenance of the school buildings and grounds in line with planned maintenance programmes.
• Identify and respond promptly to maintenance issues, hazards or emergency repairs, escalating matters beyond own competence to the Site Manager.
• Carry out routine repairs and maintenance to the fabric of the building, furniture and equipment where appropriate.
• Monitor heating, lighting, water, drainage and other services, including taking meter readings as required and reporting faults.
• Ensure all plant, tools and equipment are maintained in safe working order.

Operational Support and Teamworking

• Take pride in maintaining the appearance of the site so that it reflects positively on the school.
• Support the Site Manager with day‑to‑day organisation, including agreed rotas and routines for caretaking, cleaning and grounds maintenance.
• Work cooperatively with cleaning and grounds staff to ensure consistent standards are maintained.

Health, Safety and Compliance

• Follow all school health and safety policies, procedures and risk assessments and work safely at all times.
• Assist, or deputise when required, in responding to incidents including fire, flood, security breaches or accidents, ensuring actions are logged and reported appropriately.
• Undertake routine statutory checks as directed, including fire alarm tests, emergency lighting checks, fire exit routes and fire doors, maintaining accurate records.
• Support the monitoring of contractors on site to ensure work is carried out safely, in line with specifications and school procedures.
• Assist with the annual review of risk assessments and health & safety documentation as directed.
• Manage waste storage and disposal in line with statutory requirements.
• Provide emergency first aid if appropriately trained.

Cleaning, Grounds and Environment

• Support the maintenance of cleanliness and hygiene across the site, including buildings, external areas, walkways, playgrounds, car parks and grounds.
• Ensure pathways and external surfaces are kept safe and clear, including gritting and salting during adverse weather.
• Report vandalism, graffiti or damage promptly and ensure issues are addressed in a timely manner.
• Assist with moving furniture and equipment to support the day‑to‑day operation of the school.
• Carry out occasional window cleaning and other cleaning duties as required.

Events, Lettings and Customer Service

• Support school events, lettings and public‑facing activities as agreed, including ensuring the site is prepared and presented to a high standard.
• Build positive, professional relationships with staff, students, visitors, contractors and external partners.
• Ensure deliveries are managed efficiently and reception and circulation areas remain clear and welcoming.

Monitoring and Reporting

• Where services are delivered by external contractors (e.g. cleaning or grounds maintenance), monitor standards against agreed specifications and report concerns to the Site Manager or School Business Manager.

Training and Professional Development

• Take responsibility for your own professional development and attend training relevant to the role, including health & safety training.
• Maintain required records and competencies for the role.
• Assist with swimming pool operations where required, under the guidance of trained colleagues.

General Duties

• Undertake porterage, deliveries and errands as required to support the effective running of the school.
• Carry out routine maintenance and safety checks on the school minibus, where required, and maintain appropriate records.

Person Specification

• Good general standard of education.
• Willingness to undertake relevant training, including health & safety and safeguarding.

• Experience of carrying out general maintenance, caretaking or site‑related duties.
• Experience of working in a role requiring responsibility for safety, security and the care of buildings.
• Experience of working independently and using initiative to prioritise tasks.

• Understanding of the importance of health & safety in a busy working environment.
• Knowledge of safe working practices, including risk assessments and accident reporting.
• Aware of the need for site security and safeguarding in a school setting.

• Ability to carry out routine maintenance, minor repairs and practical tasks to a good standard.
• Ability to identify hazards, defects or maintenance issues and take appropriate action.
• Good organisational skills, with the ability to prioritise tasks effectively.
• Ability to work both independently and as part of a team.
• Good communication and interpersonal skills, with the ability to build positive working relationships.

• Reliable, trustworthy and professional at all times.
• Flexible and adaptable, with a positive approach to problem‑solving.
• Conscientious, with strong attention to detail.
• Calm and practical when responding to unexpected situations.
• Commitment to maintaining high standards of cleanliness, safety and presentation.

• Commitment to the values and ethos of a Catholic school.
• Willingness to support the school's mission to champion every student so they can flourish individually and collectively.
• Understanding that all roles in the school contribute to safeguarding and student wellbeing.

• Willingness to work flexibly to meet the needs of the school, including occasional early starts or evening work.
• Willingness to undergo appropriate pre‑employment checks, including an enhanced DBS check.

We are committed to equal opportunities and welcome applications from all qualified candidates. As a Catholic school, applicants must complete the CES application form to be considered, although religious affiliation is not a requirement for success. All prospective employees will be required to supply evidence of eligibility to work in the UK in accordance with the Asylum and Immigration Act 1998 and related legislation. All staff are required to uphold the safeguarding and welfare commitments of the school, including undertaking enhanced DBS checks and complying with the school’s recruitment and selection practice. This job description may be reviewed and updated as necessary in consultation with the role holder.