At a Glance
- Tasks: Manage a luxury household, coordinate staff, and oversee events with precision.
- Company: Fast-paced private household near Reading, Berkshire, focused on high standards.
- Benefits: Competitive salary, flexible hours, and the chance to work in a dynamic environment.
- Other info: Opportunity for growth and exposure to high-profile events and travel.
- Why this job: Join a prestigious household and make a real difference in daily operations.
- Qualifications: Experience in luxury service, strong organisational skills, and discretion required.
The predicted salary is between 65000 - 75000 € per year.
We are seeking an exceptionally organised, polished, and proactive person to support Principals within a fast-paced private household and family office environment. This is a highly varied role requiring a candidate who is discreet, resourceful, and confident managing both personal and operational matters to the highest standard. The successful candidate will have previous experience supporting UHNW individuals or working within a private household, family office, or luxury lifestyle environment. Strong knowledge of Berkshire and the surrounding areas is considered highly advantageous, including familiarity with local suppliers, schools, restaurants, contractors, estates, and lifestyle services.
This position will involve close coordination across multiple properties, household staff, travel arrangements, and personal administration, whilst ensuring seamless day-to-day support for the principals and their family.
- Property & Household Management
- Overseeing the smooth operation of two private properties located in London and Berkshire.
- Coordinating maintenance schedules, contractors, household suppliers, and security arrangements.
- Ensuring properties are maintained to exceptional standards at all times.
- Managing inventories, household systems, and operational procedures where required.
- Building strong relationships with local Berkshire suppliers, service providers, and contractors.
- Staff Coordination
- Supervising approximately six staff members across both properties.
- Assisting with rota coordination, holiday planning, recruitment support, and general staff oversight.
- Supporting a positive, professional, and service-led household culture.
- Acting as a liaison between Principals and household staff.
- Events & Project Coordination
- Supporting the planning and execution of family events, dinners, travel programmes, and special projects.
- Coordinating timelines, suppliers, guest communications, and logistics.
- Assisting with ad hoc projects across household and family office operations.
- Executive & Personal Support
- Complex diary, calendar, and schedule management across multiple time zones.
- Coordinating meetings, appointments, reservations, and itineraries.
- Managing personal errands and lifestyle requests with efficiency and discretion.
- Preparing daily briefings and ensuring Principals are fully prepared for appointments and travel.
- Acting as a trusted gatekeeper and first point of contact for the Principals.
- Travel & Logistics
- Coordinating detailed international and domestic travel arrangements, including private and commercial aviation, accommodation, transfers, restaurant reservations, and security logistics.
- Liaising with household staff to prepare for family travel and arrivals.
- Travelling ahead of the Principal’s when required to prepare residences and oversee operational readiness.
- Managing travel documentation, visas, and last-minute schedule changes.
- Financial & Administrative Duties
- Processing and recording invoices accurately within Xero.
- Managing personal bank accounts and arranging payments on behalf of the Principals.
- Managing budgeting, expense tracking, and reconciliation and reporting this to the principal on a monthly basis.
- Supporting the preparation and collation of documentation required for tax returns and financial reporting.
- Drafting, proofreading, and managing confidential correspondence and documents.
- Maintaining an organised digital and physical filing systems.
Essential Skills & Experience
- Strong understanding of luxury service standards and discretion.
- Excellent organisational skills with exceptional attention to detail.
- Confident managing multiple priorities simultaneously.
- Experience in property and household management.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office, Google Workspace, and Xero.
- Full UK driving licence.
- Flexibility to travel within the UK and internationally when required.
Highly Desirable
- Strong knowledge of Berkshire and surrounding areas.
- Existing network of Berkshire-based household suppliers, contractors, and lifestyle contacts.
- Experience supporting families with children and household staff structures.
- Exposure to international travel coordination and luxury hospitality environments.
Monday - Friday 9am - 6pm, there must be flexibility given outside working core hours, depending on principals schedules. Salary - £65,000 - £75,000 GPA
House Manager/PA Job in Reading employer: Greycoat Lumleys
Join a prestigious private household and family office near Reading, Berkshire, where your exceptional organisational skills will be valued in a dynamic and supportive environment. We offer a unique opportunity to work closely with UHNW individuals, providing meaningful support while fostering a positive household culture. With competitive salary packages and the chance to build strong relationships with local suppliers and service providers, this role promises both professional growth and a rewarding work experience.
StudySmarter Expert Advice🤫
We think this is how you could land House Manager/PA Job in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the luxury lifestyle and household management sectors. Attend local events or join online groups where you can meet people who might know of opportunities that aren't advertised.
✨Tip Number 2
Showcase your skills! When you get the chance to chat with potential employers, highlight your experience managing multiple properties and staff. Share specific examples of how you've handled complex situations with discretion and efficiency.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t just apply through the usual channels. Reach out directly via our website and express your enthusiasm for the role. A personal touch can make all the difference!
✨Tip Number 4
Stay organised! Keep track of your applications and follow up on them. A quick email to check in shows your interest and keeps you on their radar. Plus, it’s a great way to demonstrate your organisational skills!
We think you need these skills to ace House Manager/PA Job in Reading
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you manage multiple tasks and priorities, especially in a fast-paced environment like ours. Use specific examples from your past experiences to demonstrate your skills!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific requirements of the House Manager/PA role. Mention your familiarity with Berkshire and any relevant local contacts you have – it’ll show us you’re serious about the position.
Be Discreet and Professional:Since this role involves working closely with UHNW individuals, it’s crucial to convey your discretion and professionalism in your written application. Share instances where you’ve handled sensitive information or situations with care and confidentiality.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a key trait we value!
How to prepare for a job interview at Greycoat Lumleys
✨Know Your Stuff About Berkshire
Familiarise yourself with the local area, including suppliers, schools, and restaurants. Being able to discuss your knowledge of Berkshire during the interview will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in previous roles. Use specific scenarios where your attention to detail made a difference, especially in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Since this role involves working with UHNW individuals, be ready to discuss how you maintain confidentiality and handle sensitive information. Share experiences that highlight your ability to be discreet and trustworthy.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like coordinating travel or managing household staff. Think through potential challenges and prepare your responses to demonstrate your problem-solving skills.
