At a Glance
- Tasks: Support the CEO by managing their calendar and personal logistics while driving operational efficiency.
- Company: Join a fast-growing, innovative company in the heart of Edinburgh.
- Benefits: Competitive salary, equity bonus, and opportunities for personal growth.
- Other info: Flexible hours and a chance to work closely with the CEO.
- Why this job: Be part of a dynamic team and shape the future of a leading company.
- Qualifications: Strong work ethic, clear communication skills, and a curiosity for AI.
The predicted salary is between 50000 - 60000 £ per year.
Greycoat Lumley’s client is seeking an Executive Assistant/Personal Assistant who is highly driven and AI-curious to support their CEO in the centre of Edinburgh. This role is as big as you want to make it. You aren't just managing calendars; you are helping shape and facilitate how the company operates and leverage time across the company. You will manage a complex blend of the CEO’s personal and professional life, serving as the ultimate go-to person to ensure his day-to-day runs seamlessly. This is a fantastic opportunity for someone keen and eager who is looking for a stepping stone. For the right person, this role offers a unique pathway to grow within the company and be part of the journey shaping it.
Key Responsibilities
- Strategic Time & Operations Management: You will ruthlessly manage the CEO's diary and inbox. This means ensuring his time is spent on the highest-impact activities, and crucially, jumping onto the calendar out of hours to resolve urgent conflicts.
- Total Ownership & Initiative: Work on your own initiative. Act as a force multiplier for the CEO. Anticipate needs, flag critical items, and drive operational execution without waiting to be told what to do. You will act as the central point of coordination, leveraging internal stakeholders to get things done efficiently and effectively.
- Personal Logistics: Manage the personal side of the CEO’s life. This includes handling complex international travel and visas, coordinating personal meetings.
- Flexible Availability: While this is a full-time, in-office role, the nature of supporting a CEO means flexibility is required. You must be reachable and ready to act when urgent matters arise on evenings or weekends (though this is not the standard every day).
Key Skillset
- High Agency & Ownership: You have a high degree of ownership and a strong work ethic. You are a self-starter who figures things out and works on your own initiative.
- Concise & Direct: You communicate clearly and concisely. There are no surprises when speaking with the CEO; you appreciate and can match a straightforward, transparent working style.
- AI-Curious: You have a genuine knowledge of and interest in AI.
- Personable & Driven: You are fun, personable, keen, and eager to learn. You possess the maturity and drive to handle significant responsibility.
- Adaptable: You thrive in ambiguity and do not require rigid corporate structures to succeed.
This is a high-performance, high-agency environment. Our client sets a high bar, moves quickly, and expects people to take ownership of real problems. This is a rare opportunity to work directly with the CEO of one of Scotland's most innovative companies. Our client is in a period of strong momentum, growing quickly across geographies, winning new customers, and expanding the team. If you are a highly driven individual who thrives on responsibility, impact, and the chance to grow alongside a scaling business, we want to hear from you.
Location: Edinburgh
Full-Time, In-Office (5 days a week)
Salary: £50,000 to £60,000 + substantial Equity bonus
Private Personal Executive Assistant Job employer: Greycoat Lumleys
At Greycoat Lumley, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters personal and professional growth. Located in the heart of Edinburgh, our team thrives in a high-performance environment where innovation is encouraged, and every employee has the opportunity to make a significant impact. With competitive salaries and substantial equity bonuses, we are committed to rewarding our employees while providing them with the tools and support needed to excel in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Private Personal Executive Assistant Job
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you admire and reach out directly. Express your interest in working with them, even if they’re not actively hiring.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios specific to the role. Show off your skills and how you can be a game-changer for the CEO’s operations.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Private Personal Executive Assistant Job
Some tips for your application 🫡
Show Your Initiative:When writing your application, make sure to highlight your ability to take ownership and act on your own initiative. We want to see how you can be a force multiplier for the CEO, so share examples of times you've anticipated needs or solved problems without being prompted.
Be Concise and Clear:In your written application, keep it straightforward and to the point. We appreciate clear communication, so avoid fluff and get straight to what makes you the right fit for this role. Remember, the CEO values transparency!
Demonstrate Your AI Curiosity:Since we're looking for someone who is AI-curious, make sure to mention any relevant experience or interest in AI technologies. Show us how you stay updated on trends and how you think they can impact the role of an Executive Assistant.
Apply Through Our Website:We encourage you to apply directly through our website. This not only streamlines the process but also shows us that you're proactive and tech-savvy, which are key traits for this position. Don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Greycoat Lumleys
✨Know the CEO's World
Before the interview, do your homework on the CEO and the company. Understand their vision, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Initiative
Prepare examples of how you've taken ownership in previous roles. Highlight situations where you anticipated needs or solved problems without being asked. This will demonstrate your proactive nature, which is crucial for this role.
✨Master the Art of Communication
Practice clear and concise communication. During the interview, aim to articulate your thoughts directly and avoid unnecessary jargon. This aligns with the straightforward style the CEO appreciates and will showcase your ability to communicate effectively.
✨Flexibility is Key
Be ready to discuss your availability and willingness to adapt to the CEO's schedule. Share examples of how you've managed unexpected changes in the past, as this role requires a high degree of flexibility and responsiveness.
