Job Summary:
We are seeking a highly efficient, discreet, and proactive Assistant to support the Chairman / CEO of a growing property development company and the sales department. This role requires someone who is confident managing both business and personal responsibilities in a fast-paced, dynamic environment. You will play a key role in ensuring the smooth running of daily operations by managing communications, diaries, travel, meetings, and ad hoc projects.
Key Responsibilities:
- Assist with sales and rental activities including viewing coordination, liaising with agents, and sales progression
- Manage and coordinate business and personal diaries, scheduling meetings, appointments, and reminders
- Monitor and manage the CEO’s inbox and email correspondence, draft responses where appropriate
- Organise national and international travel, including flights, accommodation, transfers, and itineraries
- Take accurate minutes during meetings and distribute action points/follow-ups as needed
- Plan and coordinate business and personal events
- Provide support in managing CEO’s Airbnb listings, including guest communication, booking coordination, and liaising with cleaners/maintenance
- Handle ad hoc errands, personal tasks, and project support as needed
- Coordinate with internal departments and external stakeholders on behalf of the CEO
- Maintain confidentiality and manage sensitive information with discretion
Requirements:
- Experience with sales / customer facing roles
- Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably within property or a fast-paced entrepreneurial setting
- Excellent organisational and time management skills, with the ability to prioritise
- Strong written and verbal communication skills
- Highly proactive and able to anticipate needs without constant direction
- Tech-savvy and confident using Microsoft Office, Google Workspace, and calendar/email tools
- Flexible and adaptable; able to manage a wide variety of tasks
- Comfortable dealing with both business and personal matters
- Valid UK driving license and access to a vehicle
Work Environment:
- Office-based 8-5 Monday - Friday
- May include occasional evening or weekend availability depending on the CEO’s schedule
- Friendly office with onsite parking
