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- Tasks: Provide high-level support, manage schedules, and coordinate projects for a private client.
- Company: Dynamic environment with a focus on values and integrity.
- Benefits: Competitive salary, flexible hours, and opportunities for personal development.
- Why this job: Join a unique role that blends professionalism with personal growth in a high-trust setting.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and financial literacy.
- Other info: Occasional international travel and a chance to work closely with a conscious lifestyle leader.
The predicted salary is between 60000 - 70000 £ per year.
We are seeking a proactive, detail-oriented full-time Executive Assistant to provide high-level, personalised support to a private client and their close family. This is a values-aligned role ideal for someone who thrives in a dynamic, high-trust environment and who brings a blend of professionalism, emotional intelligence, and operational excellence.
This role goes beyond standard administrative support and includes elements of financial oversight, project coordination, and household management. It is an opportunity to work in close partnership with someone who leads a conscious lifestyle, values discretion, and seeks support from someone with shared integrity and energy.
Key Responsibilities- Diary & Calendar Management: Seamless coordination of business and personal calendars across time zones and complex, ever-changing schedules.
- Travel planning: Visas, passports, flights, and itineraries including international travel.
- Financial & Administrative Support: Budgeting, expense tracking, preparation of financial reports, invoice processing, payments, reimbursements, and light bookkeeping using accounting software.
- Project & Task Coordination: Managing concurrent personal and professional projects, overseeing renovations, relocations, or property matters and ensuring deadlines are met using project management tools.
- Household & Estate Liaison: Coordination with household staff, contractors, and service providers and property-related budgeting and administrative oversight.
- Communication & Representation: Professional correspondence on behalf of the client, acting as a gatekeeper and liaison for internal and external stakeholders, representing the client in their absence with warmth and poise, preparing presentations, reports, and meeting notes, and ad hoc tasks and special projects as needed.
- Occasional travel with the client, including internationally.
- Proven track record as an Executive or Personal Assistant.
- Financially literate, with experience handling sensitive documentation.
- Proficient in Microsoft Office Suite, Adobe, and ideally QuickBooks or Xero.
- Confident with Apple products (iPhone, Mac, iCloud) and travel/booking platforms.
- Strong organisational and multitasking capabilities.
- High standard of written and verbal communication.
- Robust and resilient personality well-suited to the high demands of the position.
- Discretion and utmost confidentiality.
- Adaptable and calm under pressure.
- Emotionally intelligent and intuitive.
- Grounded, professional, and confident.
- High energy and stamina with flexible availability.
- Guided by strong ethics and personal values.
- Committed to ongoing personal / professional development.
Start date: As soon as possible
Working week: Monday - Friday
Working hours: 10am - 6pm / 11am - 7pm
Salary: £60 - £70k + negotiable for the right candidate
Driving: Must be a confident driver with your own car
Executive Assistant Job in London employer: Greycoat Lumleys
Contact Detail:
Greycoat Lumleys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Job in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and the person you'll be supporting. Tailor your responses to show how your skills align with their values and lifestyle. This will help you stand out as the perfect fit!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to represent your client with warmth and poise. Role-play common interview scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and values. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant Job in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your organisational skills, financial literacy, and any relevant project management experience to catch our eye!
Craft a Personal Cover Letter: Your cover letter is your chance to show us your personality! Share why you’re excited about this role and how your values align with ours. A personal touch goes a long way in making your application stand out.
Showcase Your Communication Skills: Since communication is key in this role, ensure your written application is clear, concise, and free of errors. This is your opportunity to demonstrate your high standard of written communication right from the start!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Greycoat Lumleys
✨Know Your Client
Before the interview, research the private client and their lifestyle. Understand their values and preferences, as this role requires a high level of personal alignment. Tailor your responses to show how your background and approach resonate with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or projects in the past. Highlight your experience with diary management and travel planning, as these are crucial for the role. Use concrete numbers or outcomes to illustrate your success.
✨Demonstrate Financial Acumen
Since financial oversight is part of the job, brush up on your financial literacy. Be ready to talk about your experience with budgeting, expense tracking, and any accounting software you've used. This will show that you can handle sensitive documentation with ease.
✨Emphasise Discretion and Professionalism
This role demands a high level of discretion and professionalism. Prepare to discuss situations where you've had to maintain confidentiality or represent someone else effectively. Convey your understanding of the importance of trust in this dynamic environment.
