Junior Executive Assistant Job

Junior Executive Assistant Job

Our client, an investment firm that is based in Mayfair, is looking for a Junior Executive Assistant to join their team. You will work closely with the Executive Assistant, supporting the principal, the investment team and the wider office across both day-to-day administration and investment-related matters. The role offers exposure to executive support, investment office, board and Investment Committee processes, travel and a range of projects. The successful candidate will need to manage changing priorities with confidence, handle confidential information with discretion, and see tasks through to completion. This firm invests internationally, with a network spanning Europe, the US and Asia, and is currently expanding with a new US office.

Location: Mayfair, London

Salary: £35,000–£45,000 depending on experience

Contract: Full-time, permanent

Working Pattern: Office-based during normal hours, with occasional early evenings for calls with the US team

Reporting to: Executive Assistant, with responsibility for providing cover when they are away

Key Responsibilities

• Manage and coordinate diaries, including liaising with the US team across different time zones




• Arrange travel and detailed itineraries




• Book restaurants, hotels, appointments and other arrangements




• Prepare board packs and deal materials, including printing, collating and preparing clear one-page briefs where required




• Support the logistics for Board and Investment Committee meetings, from arrangements and papers through to follow-up




• Keep the action tracker up to date so that actions are recorded, followed up and progressed




• Prepare documents, presentations and basic research




• Use Excel and PowerPoint to prepare and update information as required




• Manage deliveries, couriers and general office administration




• Liaise with suppliers and external contacts




• Help with personal administration and ad hoc requests for the principal




• Take on small projects and see them through from start to finish




• Provide cover and support to the Executive Assistant when they are away

What We're Looking For

• Excellent organisational skills, with the ability to keep track of multiple priorities




• Strong attention to detail and a pride in producing accurate, well-presented work




• Excellent written and verbal English




• Strong working knowledge of Outlook, Word, Excel and PowerPoint




• Confidence using AI tools to support research, organisation and day-to-day work




• A proactive approach, with the judgement to see what needs doing and get on with it




• The ability to stay calm and practical when plans change




• Good communication skills and confidence dealing with people at all levels




• A willingness to learn and take on responsibility




• Good judgement, and an understanding of when something should be escalated




• Discretion and professionalism at all times

Previous experience in an office, private office, hospitality, events, concierge or PA/EA environment would be useful, but personality, attitude and potential matter more than the perfect CV.

Confidentiality

The role involves handling highly confidential commercial, investment and personal information, so absolute discretion is essential. The successful candidate will sign a Non-Disclosure Agreement and provide satisfactory references as part of the recruitment process.

Hours, Pay & Benefits

• Based in Mayfair during normal office hours, with occasional early evenings for calls with the US team




• Full-time, permanent position




• Salary of £35,000–£45,000 depending on experience




• A small, senior and collegial office, working closely with an experienced Executive Assistant




• Exposure to Board and Investment Committee processes, international travel coordination and projects across the firm's global platform

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