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- Tasks: Provide top-notch admin support to senior leaders and manage multiple priorities.
- Company: Dynamic business group in Southampton with a focus on excellence.
- Benefits: Competitive salary, professional growth, and a vibrant work environment.
- Why this job: Join a pivotal role that shapes the success of multiple businesses.
- Qualifications: Experience as an Executive Assistant with strong organisational skills.
- Other info: Fast-paced environment with opportunities for career advancement.
The predicted salary is between 36000 - 40000 £ per year.
Full-time, Executive Assistant Job, West London
We are seeking a proactive, detail-oriented full-time Executive Assistant to provide high-level, personalised support to a private client and their close family. This is a values-aligned role ideal for someone who thrives in a dynamic, high-trust environment and who brings a blend of professionalism, emotional intelligence, and operational excellence.
This role goes beyond standard administrative support and includes elements of financial oversight, project coordination, and household management. It is an opportunity to work in close partnership with someone who leads a conscious lifestyle, values discretion, and seeks support from someone with shared integrity and energy.
Key Responsibilities
- Diary & Calendar Management: Seamless coordination of business and personal calendars across time zones and complex, ever-changing schedules.
- Travel planning: Visas, passports, flights, and itineraries including international travel.
- Financial & Administrative Support: Budgeting, expense tracking, preparation of financial reports, invoice processing, payments, reimbursements, and light bookkeeping using accounting software.
- Project & Task Coordination: Managing concurrent personal and professional projects, overseeing renovations, relocations, or property matters and ensuring deadlines are met using project management tools.
- Household & Estate Liaison: Coordination with household staff, contractors, and service providers and property-related budgeting and administrative oversight.
- Communication & Representation: Professional correspondence on behalf of the client, acting as a gatekeeper and liaison for internal and external stakeholders, representing the client in their absence with warmth and poise, preparing presentations, reports, and meeting notes, and ad hoc tasks and special projects as needed.
Occasional travel with the client, including internationally
The ideal Candidate
- Proven track record as an Executive or Personal Assistant.
- Financially literate, with experience handling sensitive documentation.
- Proficient in Microsoft Office Suite, Adobe, and ideally QuickBooks or Xero.
- Confident with Apple products (iPhone, Mac, iCloud) and travel/booking platforms.
- Strong organisational and multitasking capabilities.
- High standard of written and verbal communication.
- Robust and resilient personality well-suited to the high demands of the position.
- Discretion and utmost confidentiality.
- Adaptable and calm under pressure.
- Emotionally intelligent and intuitive.
- Grounded, professional, and confident.
- High energy and stamina with flexible availability.
Values & Lifestyle Alignment
- Guided by strong ethics and personal values.
- Committed to ongoing personal / professional development.
Start date: As soon as possible
Working week: Monday – Friday
Working hours: 10am – 6pm / 11am – 7pm
Salary: £60 – £70k + negotiable for the right candidate
Driving: Must be a confident driver with your own car
Job reference number : 145392
Responsible consultant : Nicola Forster
#J-18808-Ljbffr
Executive Assistant Job employer: Greycoat Lumleys
Contact Detail:
Greycoat Lumleys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Job
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. We want you to be able to speak confidently about how you can support their needs. Show them you’re proactive and ready to take initiative!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to impress with your verbal and written abilities. We suggest doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re here to help you every step of the way, so let’s get you that dream job in Southampton!
We think you need these skills to ace Executive Assistant Job
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to showcase your communication skills and how you can proactively support our executives.
Showcase Your Organisational Skills: In your application, give examples of how you've managed complex schedules or coordinated events. We love to see candidates who can juggle tasks like pros!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Greycoat Lumleys
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel arrangements, and meeting coordination, as these are key aspects of the job. This will help you answer questions confidently and demonstrate your suitability for the position.
✨Showcase Your Communication Skills
Since excellent communication is crucial for this role, prepare examples that highlight your written and verbal skills. Think about times when you’ve prepared high-quality correspondence or reports, and be ready to discuss how you effectively communicated with stakeholders. This will show that you can handle the professional demeanour required for the job.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational strategies and time management techniques. Share specific examples of how you've managed multiple priorities in a fast-paced environment. This will reassure the interviewers that you can keep everything running smoothly, even under pressure.
✨Prepare Thoughtful Questions
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the company and the role. For instance, you could ask about the team dynamics or how success is measured for the Executive Assistant position. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
