Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support two chairmen with admin tasks, diary management, and meeting coordination.
- Company: Dynamic business group in Southampton with a focus on leadership support.
- Benefits: Competitive salary, full-time role, and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant, strong communication, and organisational skills.
- Other info: Join a supportive team and develop your career in a professional setting.
The predicted salary is between 36000 - 40000 £ per year.
Overview
Executive Assistant Job – Southampton, Hampshire – £36,000 to £40,000 DOE
Greycoat Lumley’s client is seeking an experienced Executive / Business Assistant to support two chairmen of multiple businesses based in Southampton. This is a pivotal and varied role for the right candidate, who must have excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The successful candidate will need to be organised, proactive, discreet and professional, with proven experience in supporting senior leadership.
Responsibilities
- Providing comprehensive administrative support, including diary management, travel arrangements and meeting coordination
- Preparing high-quality correspondence, presentations and reports on behalf of leadership
- Acting as the first point of contact for internal and external stakeholders, always ensuring professionalism and confidentiality
- Organising board meetings, including agenda preparation, minute-taking and follow-up on action points
- Managing expense reports, procurement requests and budget tracking
- Supporting project coordination, ensuring deadlines are met and deliverables are tracked
- Maintaining efficient filing systems (digital and physical) and ensuring data accuracy
- Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise
Skills & Experience Required
- Proven experience as an Executive Assistant or Personal Assistant
- Strong organisational and time management skills with the ability to prioritise and work under pressure
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and digital collaboration tools
- Discretion and confidentiality in handling sensitive information
- Professional demeanour with strong interpersonal and stakeholder management skills
Desirable
- Experience supporting C-suite executives
- Knowledge of financial or professional services sectors
- Event coordination experience
Salary: £36,000 – £40,000 GPA DOE
Contract Type: Full time, permanent
Location: Southampton, Hampshire
#J-18808-Ljbffr
Executive Assistant Job employer: Greycoat Lumleys
Contact Detail:
Greycoat Lumleys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Job
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. We want you to show that you’re not just another candidate; you’re genuinely interested in supporting their vision and goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to be articulate and professional. We suggest doing mock interviews with friends or family to get comfortable with your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant Job
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and professionalism. Use it to showcase your communication skills and explain why you’re the perfect fit for our team in Southampton.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any digital collaboration tools you’ve used. We love seeing candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Greycoat Lumleys
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the responsibilities listed in the job description, such as diary management and meeting coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, excellent communication is key. Prepare examples of how you've effectively communicated with stakeholders in previous roles. Whether it's through high-quality correspondence or presentations, be ready to discuss how your communication skills have made a positive impact.
✨Demonstrate Your Organisational Prowess
Highlight your organisational skills by discussing specific tools or methods you use to manage multiple priorities. Bring up any experience you have with digital collaboration tools or filing systems, as these are crucial for the role. Showing that you can keep everything running smoothly will impress your interviewers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle pressure and anticipate needs. Think of situations where you had to resolve issues proactively or manage tight deadlines. Practising your responses will help you feel more confident and articulate during the interview.