At a Glance
- Tasks: Support the CEO by managing their calendar and personal logistics while driving operational efficiency.
- Company: Join a fast-growing, innovative company in the heart of Edinburgh.
- Benefits: Competitive salary, equity bonus, and opportunities for personal growth.
- Other info: Flexible hours and a dynamic environment with significant career advancement potential.
- Why this job: Be the go-to person for the CEO and shape the company's future.
- Qualifications: Strong work ethic, clear communication, and a curiosity for AI.
The predicted salary is between 50000 - 60000 £ per year.
Greycoat Lumley's client is seeking an Executive Assistant/Personal Assistant who is highly driven and AI-curious to support their CEO in the centre of Edinburgh. This role is as big as you want to make it. You aren't just managing calendars; you are helping shape and facilitate how the company operates and leverage time across the company. You will manage a complex blend of the CEO's personal and professional life, serving as the ultimate go-to person to ensure his day-to-day runs seamlessly. This is a fantastic opportunity for someone keen and eager who is looking for a stepping stone. For the right person, this role offers a unique pathway to grow within the company and be part of the journey shaping it.
Key Responsibilities
- Strategic Time & Operations Management: You will ruthlessly manage the CEO's diary and inbox. This means ensuring his time is spent on the highest-impact activities, and crucially, jumping onto the calendar out of hours to resolve urgent conflicts.
- Total Ownership & Initiative: Work on your own initiative. Act as a force multiplier for the CEO. Anticipate needs, flag critical items, and drive operational execution without waiting to be told what to do. You will act as the central point of coordination, leveraging internal stakeholders to get things done efficiently and effectively.
- Personal Logistics: Manage the personal side of the CEO's life. This includes handling complex international travel and visas, coordinating personal meetings.
- Flexible Availability: While this is a full-time, in-office role, the nature of supporting a CEO means flexibility is required. You must be reachable and ready to act when urgent matters arise on evenings or weekends (though this is not the standard every day).
Key Skillset
- High Agency & Ownership: You have a high degree of ownership and a strong work ethic. You are a self-starter who figures things out and works on your own initiative.
- Concise & Direct: You communicate clearly and concisely. There are no surprises when speaking with the CEO; you appreciate and can match a straightforward, transparent working style.
- AI-Curious: You have a genuine knowledge of and interest in AI.
- Personable & Driven: You are fun, personable, keen, and eager to learn. You possess the maturity and drive to handle significant responsibility.
- Adaptable: You thrive in ambiguity and do not require rigid corporate structures to succeed.
This is a high-performance, high-agency environment. Our client sets a high bar, moves quickly, and expects people to take ownership of real problems. This is a rare opportunity to work directly with the CEO of one of Scotland's most innovative companies. Our client is in a period of strong momentum, growing quickly across geographies, winning new customers, and expanding the team.
If you are a highly driven individual who thrives on responsibility, impact, and the chance to grow alongside a scaling business, we want to hear from you.
Location: Edinburgh
Full-Time, In-Office (5 days a week)
Salary: £50,000 to £60,000 + substantial Equity bonus
Private Personal Executive Assistant Job in Edinburgh employer: Greycoat Lumleys
At Greycoat Lumley, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters personal and professional growth. Located in the heart of Edinburgh, our team thrives in a high-performance environment where innovation is encouraged, and every employee has the opportunity to make a significant impact. With competitive salaries, substantial equity bonuses, and a commitment to flexibility, we empower our staff to take ownership of their roles while supporting the CEO of one of Scotland's most innovative companies.
StudySmarter Expert Advice🤫
We think this is how you could land Private Personal Executive Assistant Job in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the CEO or work at the company. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Be proactive! If you see an opportunity to showcase your skills, don’t wait for the interview. Send a quick email with ideas on how you could help the CEO manage their time better. It shows initiative and gets you noticed.
✨Tip Number 3
Prepare for the unexpected! The role is all about flexibility, so be ready to discuss how you handle last-minute changes or urgent tasks. Share examples from your past experiences to demonstrate your adaptability.
✨Tip Number 4
Apply through our website! We want to see your application come through directly. It gives us a chance to connect with you better and understand your passion for the role.
We think you need these skills to ace Private Personal Executive Assistant Job in Edinburgh
Some tips for your application 🫡
Show Your Initiative:When writing your application, make sure to highlight your ability to take ownership and act on your own initiative. We love candidates who can anticipate needs and drive things forward without waiting for direction.
Be Concise and Clear:Keep your application straightforward and to the point. We appreciate clear communication, so make sure your writing reflects that. Avoid fluff and get straight to what makes you a great fit for the role.
Demonstrate Your AI Curiosity:Since we’re looking for someone who’s AI-curious, don’t forget to mention any relevant experience or interest in AI technologies. Show us how you stay updated and how this knowledge can benefit the CEO's operations.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to work closely with the CEO.
How to prepare for a job interview at Greycoat Lumleys
✨Know the CEO's World
Before your interview, do some research on the CEO and the company. Understand their vision, recent achievements, and challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Initiative
Prepare examples of how you've taken ownership in previous roles. Highlight situations where you anticipated needs or solved problems without being prompted. This aligns perfectly with the high agency and ownership they're looking for.
✨Be Ready for Flexibility
Since the role requires flexibility, think of scenarios where you've successfully managed unexpected changes or urgent tasks. Be prepared to discuss how you handle pressure and adapt to shifting priorities.
✨Communicate Clearly
Practice concise and direct communication. During the interview, aim to articulate your thoughts clearly and avoid unnecessary jargon. This will demonstrate that you can match the straightforward style the CEO appreciates.
