At a Glance
- Tasks: Support daily admin tasks, manage documents, and assist with client communications.
- Company: Join Grey-Water Facilities Management, a leader in facilities services.
- Benefits: Earn while you learn, gain qualifications, and enjoy career progression opportunities.
- Other info: Dynamic work environment with ongoing training and development.
- Why this job: Kickstart your career with hands-on experience and potential for permanent roles.
- Qualifications: GCSEs in English and Maths at grade 4/C or above required.
The predicted salary is between 18000 - 25000 £ per year.
Introduction
Would you like to earn a salary whilst learning on the job and gaining a qualification?
We have an exciting opportunity for a Business Administration Apprentice.
You will be assisting with the day‑to‑day administration of facilities management contracts, ensuring records are accurate and up to date.
About the Employer
Grey‑Water Facilities Management is a facilities management company providing nationwide hard and soft FM services, including cleaning, maintenance, drainage, grounds maintenance and specialist support services to commercial and residential clients.
- What You’ll Do
- Supporting the team by processing documents, updating spreadsheets and maintaining digital filing systems
- Answering telephone and email enquiries from clients, suppliers and contractors in a professional manner
- Assisting with scheduling works, coordinating engineers and updating clients on job progress
- Helping prepare quotations, reports, tender documents and client proposals
- Raising purchase orders and supporting invoice processing and general finance administration
- Updating company systems, including CRM and job management software
- Answering and transferring telephone calls
- Greeting visitors to the office
- Printing, photocopying, scanning and filing documents
- Preparing and organising paperwork
- Data entry and updating company records
- Maintaining electronic and paper filing systems
- Sorting and distributing incoming post
- Preparing outgoing post and parcels
- Ordering and organising office stationery and supplies
- Keeping the office tidy and well organised
- Updating spreadsheets and simple databases
- Scheduling appointments and updating diaries
- Preparing new starter paperwork
- Updating employee records
- Liaising with customers, suppliers and contractors by telephone and email
- Learning how to use company systems and Microsoft Office
- Supporting the team with general office administration
- Carrying out general administrative duties as required
- Training Outcome
This apprenticeship offers an excellent opportunity to build a long‑term career within Grey‑Water Facilities Management.
Upon successful completion of the apprenticeship, there may be the opportunity to secure a permanent position within the business, with ongoing training and development to support career progression.
As the company continues to grow, there will be opportunities to develop new skills, gain additional qualifications and progress into supervisory, management or specialist facilities management roles.
Skills Required
- Communication skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Initiative
- Enthusiastic
- Eager to Learn
- Time Management
- Approachable
- Adaptable
Qualifications
Essential – GCSE – English and Maths – 4/C and above
- Course Information
- Course: Business administrator (level 3)
- Level: 3
- Route: Business and administration
- Apprenticeship Level: Advanced
- Working Arrangements
- Working Week: Monday – Friday, 9.00am – 4.00pm
- Expected Duration: 1 Year 6 Months
- Training Provider
- IPS INTERNATIONAL LIMITED
- Disability Confident
This employer is part of the Disability Confident scheme, committed to employing disabled people.
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Business Administrator Apprenticeship in Maidstone employer: GREY-WATER FM LIMITED
Grey-Water Facilities Management is an exceptional employer that values the growth and development of its employees, offering a supportive work culture where apprentices can thrive. With a commitment to ongoing training and career progression, you will have the opportunity to secure a permanent position and develop new skills in a dynamic environment. Located in a vibrant area, the company fosters a collaborative atmosphere, ensuring that every team member feels valued and empowered to contribute to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator Apprenticeship in Maidstone
✨Dive into Data Analytics Communities
Get involved in online forums and local meetups focused on business intelligence. Platforms like Reddit, LinkedIn Groups, or even local events can be goldmines for connecting with industry professionals who might have insider info about opportunities at companies like GREY-WATER FM LIMITED.
✨Showcase Your Work with Personal Projects
Consider creating a small portfolio demonstrating your skills in data analysis or visualisation. This could be anything from a project analysing public datasets to creating dashboards—having something tangible to show can really make us stand out during your apprenticeship search.
✨Get Familiar with Apprenticeship Platforms
Utilise platforms specifically tailored for apprenticeships. Websites like Apprenticeships.gov.uk or local job boards can help us find the latest openings, and many companies even post directly about their apprenticeship opportunities. Don't forget to check GREY-WATER FM LIMITED’s own careers page too!
✨Engage with Business Intelligence Tools
Familiarise yourself with popular BI tools like Tableau or Power BI. Showing that you can navigate these tools will not only impress recruiters but also give you a practical edge in interviews. Plus, we can find free online resources or courses to boost our skills before approaching companies like GREY-WATER FM LIMITED.
We think you need these skills to ace Business Administrator Apprenticeship in Maidstone
Some tips for your application 🫡
Show Off Your Analytical Skills:In the business intelligence world, we love a good number-cruncher! When crafting your CV, highlight any experience you have with data analysis, reporting, or relevant software. If you’ve done any projects that involved extracting insights from data, make sure to include those!
Craft a Motivational Cover Letter:Since this is an apprenticeship, we want to see your enthusiasm for learning and growing in the business intelligence field. Share why you're interested in business intelligence and what excites you about the role at GREY-WATER FM LIMITED. Let your passion shine through!
Keep It Relevant:Tailor your application documents to align with the skills we're looking for in an apprentice. Mention any coursework or certifications you've completed related to business intelligence, data analytics, or even general business acumen. Specific examples will help you stand out!
Show Your Team Spirit:Business intelligence isn't just about data; it's also about collaboration. Highlight any experience working in teams—whether that's through school projects, extracurricular activities, or volunteering. We want to know you can communicate well and work alongside others to drive results.
How to prepare for a job interview at GREY-WATER FM LIMITED
✨Dive into Data!
As this is a business intelligence apprenticeship, show off your enthusiasm for data! Be ready to discuss your experience with data analysis tools like Tableau, Power BI, or even Excel. Have some examples at hand that demonstrate how you've transformed raw data into actionable insights — it’ll show the interviewers your practical skills!
✨Know Your BI Basics
Brush up on fundamental BI concepts and methodologies. You're likely to face technical questions that test your knowledge of data warehousing, ETL processes, or SQL. Having a few key definitions and real-world scenarios prepared will help you stand out and show you're not just repeating phrases from a textbook.
✨Show Your Eagerness to Learn
Since this is an apprenticeship, employers are looking for potential over experience. Be sure to communicate your eagerness to learn and grow in the field. Talk about any relevant projects or coursework you’ve completed, showing them you’re proactive and ready to hit the ground running at GREY-WATER FM LIMITED.
✨Bring Along a Portfolio
Even for an apprenticeship, having a portfolio can be a big plus! Include any relevant projects you've worked on, such as data visualisations, reports, or case studies. This hands-on evidence of your skills will complement your verbal explanations, giving the interviewers a solid picture of what you can bring to the table.
