Grey London, part of WPP, is on a mission to create the most influential brands of the next decade, through the power of Famously Effective ideas. Famously Effective ideas extend far beyond the confines of advertising or marketing channels. They stretch our potential influence into wider culture – by breaking norms, smashing stereotypes, saving lives, changing minds, writing history, shifting conversations, and transforming perspectives. Today, more than 150 people work in our London office, with nearly 3,000 more throughout our global network. WPP is the trusted growth partner for the world's leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. We are currently hiring a Personal Assistant to help support our London Leadership team, on a 12-month fixed term contract. In this role, you'll be providing invaluable support to leaders within the business, working at pace to meet the demands of our fast paced agency. This is a great opportunity for an experienced PA looking to develop their career. Help those you support prioritise their time, forward-planning weeks ahead for both internal & external meetings, and spot & resolve clashes. Proactively respond to requests, greet clients & external partners, support with ad-hoc inbox management Book rooms, manage catering, set-up & test tech, share links and pre-reads, and support with follow-up actions. Coordinate travel: Flights/trains, hotels, transfers, visas (where required), detailed itineraries, and contingency planning when plans change. Support offsites and key agency events: Raise POs, process invoices, complete timesheets, support with absence management, and handle expenses accurately and on time. Support interview scheduling and onboarding: Coordinate with People team and Ogilvy TA team to confirm interviews, prep calendars/rooms, and help shape smooth induction plans for new starters. Support as a Team Assistant: Pitch in on agency moments - culture, socials, training, events, organising our studio showcases and content for our weekly all-agency. Ensure smooth running of the office: Order stationary, co-ordinate food shops for our floor, be a point person for ad-hoc requests. Handle ad hoc requests with pace and judgement: Focus on finding solutions and maintain discretion around the tasks you are supporting with. Proven experience as a senior PA within a creative or media agency, or a similarly fast-paced industry. A track record of brilliant diary management: Confident juggling multiple stakeholders, shifting priorities, and tight deadlines. you know what's confidential, what's urgent, and what needs escalation. Comfortable with learning and using AI tools, Outlook, Teams, and Microsoft Office (Word, PowerPoint, Excel). You're a team player who wants the agency to thrive, so throw your hand-up to support when needed. 25 days holiday plus your birthday off Private medical care though BUPA Life assurance from day one Self Space for complementary mental health support TELUS - our wellbeing platform offering support on a variety of areas from counselling to financial wellbeing and much more Help@Hand - An app to book virtual GP consultants and second medical opinions A competitive pension scheme Discounted gym membership Access to a wide range of discounts across WPP Cycle to work scheme Season ticket loans At Grey, you'll have the opportunity to work at an incredible studio, with some of the most creative and inspired people in the industry, all whilst getting to grow & shape your career with us. We offer a competitive salary, lots of training, plenty of benefits and wellbeing perks too. Inclusion & Belonging Different perspectives spark bigger ideas, braver creativity and better work - and that starts with how we welcome new talent.
Assistant Private PA employer: Grey London
Grey London is an exceptional employer that fosters a vibrant and inclusive work culture, where creativity thrives and employees are empowered to grow their careers. With a commitment to employee wellbeing, offering benefits such as private medical care, mental health support, and generous holiday allowances, Grey ensures that its team members feel valued and supported. The opportunity to work alongside some of the industry's most talented professionals in a dynamic environment makes this role particularly rewarding for those looking to make a meaningful impact.
