At a Glance
- Tasks: Support partners with executive assistance and manage office operations.
- Company: Boutique litigation law firm in London with a focus on high-value disputes.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for growth and to optimise operational efficiencies.
- Why this job: Join a supportive team and play a key role in a thriving legal practice.
- Qualifications: Experience as an Executive Assistant or Office Manager in a law firm is essential.
The predicted salary is between 45000 - 55000 £ per year.
Gresham Legal is a boutique litigation law firm, advising on complex and high-value disputes. We are seeking an experienced Executive Assistant / Office Manager to take a central role in supporting the partners and ensuring the effective day-to-day operation of the firm.
The role combines senior-level executive assistance with responsibility for office management, financial administration, and practice support. It will suit an individual with prior experience in a law firm or professional services environment who is confident operating with autonomy and judgment.
Key elements of the role include:
- High-level executive support to partners
- Office and facilities management
- Legal cashiering and billing administration using Cashroom and Efimis
- Practice and matter administration
- Marketing, CRM, and business development support
- HR and people-related administration
Role Purpose:
The Executive Assistant / Office Manager is responsible for providing senior, proactive support to the partners while overseeing the operational, administrative, and financial infrastructure of the firm. The role requires a strong understanding of how a litigation practice operates, including partner workflows, billing cycles, client service expectations, and regulatory discipline.
Key Responsibilities:
- Executive & Partner Support: Act as primary executive support to partners, manage complex diaries, workflows, correspondence, and action tracking; act as a trusted gatekeeper.
- Office Operations: Oversee daily facilities, front-of-house, client hospitality, supplier relationships, and health & safety compliance.
- Finance & Cashiering: Day-to-day administration, legal cashiering via Cashroom and billing/invoicing via Efimis, monitor WIP, and drive timely billing and liaise with finance providers.
- Practice Administration: Oversee administrative processes and optimise the iManage document management system.
- Marketing & Business Development: Coordinate pitches, firm-wide marketing and business development, directory submissions, CRM data integrity, and client events.
- HR & IT Logistics: Handle day-to-day HR administration and act as first point of contact for queries (recruitment, onboarding, records, training) and serve as the on-site liaison for outsourced IT.
- Process Improvement: Optimise Microsoft 365 usage and identify operational efficiencies.
Requirements:
- Significant experience as an Executive Assistant, Office Manager, Practice Manager, or senior legal support professional.
- Prior experience within a law firm or professional services environment.
- Practical experience using Cashroom for legal cashiering and Efimis for client billing.
- Strong understanding of billing cycles, WIP management, and financial administration in a legal practice.
- Experience with document management systems, ideally iManage.
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Powerpoint, Teams).
- Excellent organisational, drafting, and prioritisation skills.
- High level of discretion and sound judgment when handling confidential matters.
- Proactive, reliable and highly organised.
Please see full job description attached below.
Executive Assistant / Office Manager in London employer: Gresham Legal
Gresham Legal is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as an Executive Assistant / Office Manager. With a strong focus on professional development, our boutique litigation law firm fosters a collaborative culture that values autonomy and initiative, providing ample opportunities for growth while ensuring a supportive atmosphere for all employees. Join us to be part of a team that not only excels in high-value disputes but also prioritises employee well-being and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Office Manager in London
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
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Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Gresham Legal, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Executive Assistant / Office Manager in London
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Gresham Legal, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Gresham Legal and the specific role of Executive Assistant / Office Manager. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Gresham Legal’s culture!
How to prepare for a job interview at Gresham Legal
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Gresham Legal.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Gresham Legal.
