At a Glance
- Tasks: Support partners, manage office operations, and oversee financial administration in a dynamic law firm.
- Company: Boutique litigation law firm in London with a focus on high-value disputes.
- Benefits: Competitive salary, professional development opportunities, and a collaborative work environment.
- Other info: Opportunity for growth in a supportive and innovative workplace.
- Why this job: Join a vibrant team and play a key role in the firm's success while developing your career.
- Qualifications: Experience as an Executive Assistant or Office Manager, preferably in a legal setting.
The predicted salary is between 45000 - 55000 £ per year.
We are a boutique litigation law firm, advising on complex and high-value disputes. We are seeking an experienced Executive Assistant / Office Manager to take a central role in supporting the partners and ensuring the effective day-to-day operation of the firm. The role combines senior-level executive assistance with responsibility for office management, financial administration, and practice support. It will suit an individual with prior experience in a law firm or professional services environment who is confident operating with autonomy and judgment.
Key elements of the role include:
- High-level executive support to partners
- Office and facilities management
- Legal cashiering and billing administration using Cashroom and Efimis
- Practice and matter administration
- Marketing, CRM, and business development support
- HR and people-related administration
Role Purpose
The Executive Assistant / Office Manager is responsible for providing senior, proactive support to the partners while overseeing the operational, administrative, and financial infrastructure of the firm. The role requires a strong understanding of how a litigation practice operates, including partner workflows, billing cycles, client service expectations, and regulatory discipline.
Key Responsibilities
- Executive & Partner Support: Act as primary executive support to partners, manage complex diaries, workflows, correspondence, and action tracking; act as a trusted gatekeeper.
- Office Operations: Oversee daily facilities, front-of-house, client hospitality, supplier relationships, and health & safety compliance.
- Finance & Cashiering: Day-to-day administration, legal cashiering via Cashroom and billing/invoicing via Efimis monitor WIP, and drive timely billing and liaise with finance providers.
- Practice Administration: Oversee administrative processes and optimise the iManage document management system.
- Marketing & Business Development: Coordinate pitches, firm-wide marketing and business development, directory submissions, CRM data integrity, and client events.
- HR & IT Logistics: Handle day-to-day HR administration and act as first point of contact for queries (recruitment, onboarding, records, training) and serve as the on-site liaison for outsourced IT.
- Process Improvement: Optimise Microsoft 365 usage and identify operational efficiencies.
Requirements
- Significant experience as an Executive Assistant, Office Manager, Practice Manager, or senior legal support professional.
- Prior experience within a law firm or professional services environment.
- Practical experience using Cashroom for legal cashiering and Efimis for client billing.
- Strong understanding of billing cycles, WIP management, and financial administration in a legal practice.
- Experience with document management systems, ideally iManage.
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Powerpoint, Teams).
- Excellent organisational, drafting, and prioritisation skills.
- High level of discretion and sound judgment when handling confidential matters.
- Proactive, reliable and highly organised.
Executive Assistant / Office Manager in Essex employer: Gresham Legal
Gresham Legal is an exceptional employer that values its employees by fostering a collaborative and supportive work culture in the heart of London. With a focus on professional growth, we offer opportunities for skill enhancement and career advancement within a boutique litigation environment, ensuring that our team members are equipped to thrive in their roles. Our commitment to employee well-being is reflected in our comprehensive benefits package and a dynamic office atmosphere that encourages innovation and teamwork.
