Transport Administrator in Haverfordwest, Wales

Location: Haverfordwest

Shift: Monday - Friday, Days

About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description: We are currently seeking a temporary Transport Administrator to join our team in Haverfordwest. This role involves supporting transport operations while managing financial, compliance, and administrative processes to ensure efficient service delivery, legal compliance, and accurate accounting records.

Key Responsibilities:

• Build strong customer relationships and support smooth operational delivery.
• Coordinate fleet maintenance schedules for the West Wales Milk operation.
• Respond promptly to customer and driver queries via phone, email, and face-to-face.
• Work closely with transport teams and internal departments to support daily operations.
• Manage invoicing, supplier payments, reconciliations, purchase orders, and other administration tasks.
• Maintain transport records, including D600s, compliance documents, and driver files.
• Monitor driver hours, Working Time Directive compliance, and pre/post-check completion.
• Support audits, DTAS compliance, and Health & Safety KPI monitoring.
• Produce and analyse operational reports, KPIs, and performance data.
• Arrange driver assessments, CPC training, and Driver Development Days.
• Communicate with drivers regarding dispatch, debriefs, and operational updates.
• Use internal and external systems, including Manpack, to support performance and compliance.
• Support depot administration, including time and attendance, documentation, stock, uniforms, and equipment.
• Maintain effective communication with customers, suppliers, drivers, and colleagues.
• Track outstanding actions to ensure timely completion and resolution.
• Work effectively in a fast-paced environment with a proactive and detail-focused approach.
• Provide holiday and absence cover across the team as required.

Skills & Experience:

• Previous experience working within the Transport and Logistics industry is desirable.
• Excellent attention to detail and ability to manage multiple tasks effectively.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.

Why Join Gregory Distribution Ltd?

• Competitive Salary: Hourly rate of £14.57ph. This includes holiday pay.
• Hours: 09:30hrs - 14:30hrs, Monday to Friday. Flexible working hours can be discussed, including earlier start and finish times.
• Benefits: Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.
• Career Development: Opportunity to develop your career within an expanding business.
• Company Benefits: Medical Reimbursement*, Life assurance, pension, and sickness scheme*.
• Extras: Black Circle Tyre Discount*, Free Uniform.
• Team Culture: Strong culture of teamwork.

How to Apply: If you have the drive to be the best and want to be part of a flourishing and ambitious company, apply now! Please submit your application as soon as possible. Due to high volumes of applications, we reserve the right to close adverts before the closing date once we have received sufficient applications.

Eligibility: Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.

Contact Us: For any queries, please contact our Recruitment Team. Our team is available Monday to Friday, 08:30hrs - 17:00hrs.

Note to Recruitment Agencies: We prefer to recruit directly but have a Preferred Supplier List for when we need assistance. We'll be in touch if we need you.