Organisation Development Manager - Maternity Cover (12 month fixed term)

Duties and key responsibilities

• Human Resources
  • Develop and monitor HR policies and procedures that are in accordance with employment legislation, GSU’s culture, vision and values.
  • Produce relevant papers to submit to the Appointment, Staffing and Governance Committee regarding any proposed changes.
  • Oversee the Training and Development of all staff at GSU.
  • Update employment contracts and handbooks to ensure compliance with all relevant legislation and current policy.
  • Work closely with senior managers, providing them with guidance, in relation to Human Resources.
  • Support and promote staff welfare, health and safety and security.
  • Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
  • Nurture a positive working environment.
  • Strengthen people development strategies.
  • Produce budget reports yearly for administrations, office management and relevant salaries.
  • Create a forecast twice a year in line with the Trustee Board meetings.
• Governance Support
  • Support the Chief Executive in servicing the Trustee Board and Committees including minuting meetings.
  • Update external Governance systems such as Companies House and Charity Commission websites.
  • Provide executive support to the Chief Executive, and others on request; including organising meeting requests, document drafting, meeting minuting.
  • Maintain central filing systems and records, liaising with the Chief Executive.
  • Take responsibility for keeping all staff up to date with relevant information e.g. phone lists, mobile phone bills, working with senior staff and the Finance team as required.
• Health and Safety Manager
  • Lead the internal GSU Health and Safety Committee meetings, scheduling meetings, creating agendas and communicating these with the committee.
  • Review all Risk Assessments bi-annually with the help of the H&S committee members, to identify potential hazards in the workplace and implement controls.
  • Report any incidents to the Finance, Audit and Risk and Board of Trustees at every scheduled meeting.
  • Ensure all GSU staff are provided with mandatory health and safety training.
  • Provide regular updates and communication to the wider teams, ensuring adequate knowledge of compliance and procedures.
  • Ensure employees have access to the required PPE and are trained on its correct use.
  • Investigate accidents and near-misses to determine root causes and take corrective actions.
  • Promote wellness programs to improve employees' physical and mental health.
  • Keep records of safety inspections, incidents, training, and any health and safety-related documentation.
  • Foster a workplace culture where health and safety are prioritised, encouraging employees to actively participate in safety efforts.
• Office Management
  • Work closely with the HR and Office Coordinator on any requests for furniture and office moves.
  • Oversee general office management across the three campuses.
  • Handle office budgeting, expense tracking, and invoice processing.
  • Implement and uphold office policies, procedures, and safety protocols.
  • Manage office equipment and ensure all devices are functional and maintained.
• Stakeholder management
  • Work collaboratively with other agencies, developing links and networks across the statutory and voluntary sector in order to provide a range of services to meet the needs of GSU.
• General Responsibilities
  • Represent and be an ambassador for GSU.
  • Be flexible and carry out other associated duties as may arise, develop or be assigned in line with the broad remit of the position.
  • Maintain and improve competencies through continuous professional development.
  • Abide by organisational policies, codes of conduct and practices.
  • Support and promote diversity and equality of opportunity in the workplace.
  • Treat with confidentiality any personal, private or sensitive information about individual organisations and or clients or staff and Project data.
  • Any other duties commensurate with the accountabilities of the post.

Personal Specification

• Skills and Abilities
  • Previous experience of working with Governing bodies and senior leadership teams.
  • Clear communication skills face to face and on the phone or email.
  • Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively.
  • Writing skills – produce reports and ability to write succinct documents on complex areas.
  • IT skills at a level that supports report writing, email, internet and database.
  • Time management and organisational skills.
  • Ability to engage and motivate others.
  • Self‑motivated with the confidence to work alone but can also work co‑operatively and flexibly as part of a team.
  • Ability to stay focused and efficient in the face of changing priorities.
• Knowledge
  • Knowledge of HR best practice and employment legislation.
  • Understanding of governance frameworks and compliance requirements.
  • Working knowledge of health and safety legislation, risk management and workplace compliance.
  • Understanding of office and facilities management, budgeting and administrative systems.
• Education and Training
  • No specific qualification is required, but evidence of recent continuing professional development in a professional area relevant to the post is required.
• Personal attributes and other requirements
  • Able to travel extensively within the Borough and Region.
  • Able to work some evenings and weekends and stay overnight where necessary.
  • Works well in a team with a flexible approach to work.
  • Commitment to anti‑discriminatory practice and equal opportunities; an ability to apply awareness of diversity issues to all areas of work.
  • Commitment to the values and ethos of the Organisation.