Financial Assistant

The principal purpose of the Finance Assistant position is to support the finance department by performing a wide array of accounting tasks, such as data entry, invoice processing, and reconciliations. Its major objective is to ensure accurate and timely financial records, aiding in the smooth operation and financial health of the organization.

Key Accountabilities

• Accounts Payable
  • Process supplier invoices in accordance with company policy and approval workflows.
  • Perform 3-way matching (PO/GR/Invoice) where applicable.
  • Verify coding accuracy to correct GL accounts, cost centres, internal orders or project/WBS elements.
  • Prepare weekly supplier payment runs and ensure timely payments.
  • Reconcile supplier statements and resolve discrepancies promptly.
  • Maintain supplier master data and ensure compliance with internal controls.
  • Assist with month-end close activities by preparing AP accruals and aged creditor reports.
  • Ensure VAT rules are correctly applied to all supplier invoices.
• Accounts Receivable
  • Generate customer invoices based on contracts, project milestones, or monthly billing schedules.
  • Monitor customer accounts and follow up on outstanding balances in line with credit control procedures.
  • Allocate customer receipts and reconcile debtor accounts.
  • Prepare AR ageing analysis and elevate issues to the Finance Manager when required.
  • Support revenue recognition processes and ensure compliance with accounting standards.
  • Coordinate with the Sales and Project teams to resolve invoicing or contract-related queries.
• Data Entry & Reconciliation
  • Reconcile discrepancies in financial accounts.
• Administrative Support
  • Prepare financial documents for management review.
  • Provide administrative support to the finance team.
  • Assist with audit requirements, providing documentation and reconciliations.
  • Ensure compliance with the UK accounting, taxation, and internal control requirements.
  • Assist with any other duties that may encompass the role.

Qualifications

• At least 2 years of practical experience in Accounts Payable, Accounts Receivable, or similar finance roles.
• Proficiency in accounting software e.g. SAGE and SAP.
• Proven experience as an account assistant or in a similar accounting role is advantageous – ideally working in Construction/Engineering industry.
• Strong understanding of accounting principles and financial processes.
• Good numerical and analytical skills.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to prioritise tasks and meet deadlines in a dynamic environment.
• Possess strong communication and interpersonal skills.
• High level of accuracy.
• High level of organization.
• Ability to work on own initiative and manage workload.
• Excellent time management and attention to detail.

Benefits

• Health Insurance
• Company Pension
• Death in Service
• Income Protection
• Professional Membership fees
• Training and CPD

This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.

We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity!

Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role.