At a Glance
- Tasks: Support HR tasks and manage office operations in a dynamic environment.
- Company: Join a vibrant team in a London-based innovative company.
- Benefits: Hybrid work, competitive salary, and opportunities for personal growth.
- Other info: Enjoy a supportive atmosphere with opportunities to develop your career.
- Why this job: Make a real impact on employee engagement and culture while learning valuable skills.
- Qualifications: HR or office admin experience preferred; graduates with strong soft skills are welcome.
The predicted salary is between 29700 - 36300 £ per year.
FTC (Maternity Cover ~ 9 months). London-based. Hybrid role
About the role
Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function.
Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.
What you’ll do
HR Administration
- Createand distribute Company letters andcontracts for freelancers&employees.
- Actionthe neededright-to-workfor new joinersfor theirregion.
- Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process.
- Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead.
- Ensure all employee changes are reflected in the S&L system, coordinating with TAand IT as needed.
Manage monthly HR credit card transactions in collaboration with the Finance team.
- Maintaining up-to-date and accurate records, including processing and storing documents
HRIS Management
- Support the People & Culture Leadin keeping the HRIS up to date, includingbut not subject to Company links and documents, public holidays, employee profiles (e. g., notice periods, probation end dates, salary/job changes).
Payroll Administration
- Assist the People & Culture Leadin managing the payroll platform, actioning admin requests, and addressing document queries from employees.
Employee Engagement
- Organise and manage employee gifts for birthdays, leavers, and special occasions.
- Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.
- Support the People & Culture Leadin planningemployee socials and events, ensuring they are engagingandinclusive.
Office Support
- Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner.
- Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.
Private Medical Insurance and Other Benefits
- Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed.
About you
- HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn
- HRIS/payroll familiarity a plus, training provided
- Strong attention to detail and accuracy
- Discreet and trustworthy with confidential information
- Excellent organisational skills, able to manage multiple priorities
- Clear, professional communication
- Proactive and solutions-focused
- Positive attitude, confident to ask questions and learn quickly
- #J-18808-Ljbffr
People & Office Administrator (Mat. Cover) employer: Greenpark
Greenpark is an excellent employer for those passionate about social media and community engagement, offering a dynamic work culture that values creativity and innovation. With a focus on employee growth, the company provides opportunities for professional development and encourages collaboration among team members. Located remotely, this role allows for flexibility while connecting with diamond enthusiasts across the USA, making it a rewarding position for individuals looking to make a meaningful impact in the luxury jewellery sector.
