At a Glance
- Tasks: Support HR tasks and ensure smooth office operations in a hybrid role.
- Company: Dynamic company focused on people and culture, based in London.
- Benefits: Competitive salary, private medical insurance, and opportunities for professional growth.
- Other info: Flexible working environment with a focus on learning and development.
- Why this job: Join a vibrant team and make a real impact on employee engagement and culture.
- Qualifications: HR or office admin experience preferred; graduates with strong soft skills are welcome.
The predicted salary is between 25650 - 31350 £ per year.
FTC (Maternity Cover ~ 9 months). London-based. Hybrid role.
About the role
Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.
What you’ll do
- HR Administration: Create and distribute Company letters and contracts for freelancers & employees. Action the needed right-to-work for new joiners for their region. Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process. Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead. Ensure all employee changes are reflected in the S&L system, coordinating with TA and IT as needed. Manage monthly HR credit card transactions in collaboration with the Finance team. Maintaining up-to-date and accurate records, including processing and storing documents.
- HRIS Management: Support the People & Culture Lead in keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes).
- Payroll Administration: Assist the People & Culture Lead in managing the payroll platform, actioning admin requests, and addressing document queries from employees.
- Employee Engagement: Organise and manage employee gifts for birthdays, leavers, and special occasions. Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM. Support the People & Culture Lead in planning employee socials and events, ensuring they are engaging and inclusive.
- Office Support: Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner. Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.
- Private Medical Insurance and Other Benefits: Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed.
About you
- HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn.
- HRIS/payroll familiarity a plus, training provided.
- Strong attention to detail and accuracy.
- Discreet and trustworthy with confidential information.
- Excellent organisational skills, able to manage multiple priorities.
- Clear, professional communication.
- Proactive and solutions-focused.
- Positive attitude, confident to ask questions and learn quickly.
People & Office Administrator (Mat. Cover) in London employer: Greenpark
Greenpark is an excellent employer for those passionate about social media and community engagement, offering a dynamic work culture that values creativity and innovation. With a focus on employee growth, the company provides opportunities for professional development and encourages collaboration among team members. Located remotely, this role allows for flexibility while connecting with diamond enthusiasts across the USA, making it a rewarding position for individuals looking to make a meaningful impact in the luxury jewellery sector.
StudySmarter Expert Advice🤫
We think this is how you could land People & Office Administrator (Mat. Cover) in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Greenpark and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace People & Office Administrator (Mat. Cover) in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Greenpark. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Greenpark
✨Showcase Your Adaptability
Given that this is a temporary HR role at Greenpark, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Greenpark uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Greenpark.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Greenpark.
