At a Glance
- Tasks: Coordinate and execute exciting events that showcase OpenAI products across EMEA.
- Company: Join a leading tech company at the forefront of innovation.
- Benefits: Gain hands-on experience, develop your skills, and work in a dynamic environment.
- Other info: Fast-paced role with opportunities for growth and travel.
- Why this job: Make a real impact by shaping memorable experiences for audiences.
- Qualifications: 2-5 years in events or marketing, with strong project management skills.
The predicted salary is between 40500 - 49500 £ per year.
About the Role
You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches).
Responsibilities
- Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)
- Support end-to-end event execution from planning through post-event wrap
- Manage run-of-show, timelines, and production schedules
- Handle venue sourcing, contracts, catering, AV, fabrication, and staffing
- Coordinate with agencies and production partners
- Track budgets, POs, and invoices
- Cross-functional coordination
- Manage registration, guest comms, and on-site check-in
- Ensure a high-quality, premium experience aligned with brand
- Support VIP / executive hosting where needed
- Be on the ground to run logistics and troubleshoot issues in real time
- Coordinate staff, speakers, and vendors during live events
- Track event performance metrics (attendance, pipeline, engagement)
- Support post-event reporting and insights
Requirements
- 2–5+ years in events, field marketing, or experiential marketing
- Experience with external / customer-facing events (not just internal)
- Strong project management and attention to detail
- Comfortable working in fast-paced, ambiguous environments
- Vendor and agency management experience
- Ability to travel and support onsite execution
Why this role matters
This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.
Event Coordinator (FTC, 6 months) in London employer: GreenLight Workforce Solutions
OpenAI is an exceptional employer, offering a vibrant work culture that prioritises collaboration and innovation in the heart of London. As part of the Events team, you will have the opportunity to work on cutting-edge projects that align with our mission to benefit humanity through AI, while enjoying comprehensive employee growth opportunities and a supportive environment that values diverse perspectives. With a focus on meaningful connections and extraordinary experiences, OpenAI provides a unique platform for professionals passionate about technology and live production.
Contact Details:
GreenLight Workforce Solutions Recruitment Team
