At a Glance
- Tasks: Plan and execute exciting events across Europe, showcasing cutting-edge AI technology.
- Company: Join OpenAI, a leader in AI research dedicated to benefiting humanity.
- Benefits: Flexible work environment, competitive pay, and the chance to make a real impact.
- Other info: Fluency in English and another European language is a plus; thrive in a creative, fast-paced setting.
- Why this job: Be part of a mission-driven team shaping the future of technology through innovative events.
- Qualifications: 5+ years in event production with strong logistics management skills.
The predicted salary is between 50000 - 60000 £ per year.
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general‑purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
About the Role
This Contract Event Manager role will report into Events Leadership in London and own the end‑to‑end planning, execution, and production of small‑to‑medium‑sized events across Europe. You’ll operate across a wide range of audiences — from enterprise and developers to startups, policymakers, and beyond — delivering high‑impact experiences that reflect OpenAI’s brand and ambition. The ideal candidate brings meticulous planning, comfort with ambiguity, creative problem‑solving, and seamless front‑of‑house management, with the ability to navigate multiple markets, cultures, and operating environments across the region.
In this role, you will:
- Manage logistics and execute events end‑to‑end across multiple European markets, including project workstreams, registration, guest experience, catering, and on‑site production for a range of high‑touch and community‑focused events.
- Develop and maintain comprehensive project timelines and budgets across multiple countries, tracking milestones, deliverables, and deadlines to ensure seamless execution across regions.
- Source, negotiate, and coordinate with regional vendors and agencies — including caterers, AV providers, and production teams — ensuring consistency with OpenAI standards while adapting to local nuances.
- Oversee attendee registration, check‑in processes, and event communications across diverse audiences and geographies, including pre‑ and post‑event outreach.
- Maintain meticulous financial tracking across events, managing budgets, processing invoices, and reporting on spend across multiple currencies and markets.
- Collaborate closely with cross‑functional stakeholders — including design, procurement, security, and comms — to ensure alignment with strategic goals while localizing appropriately for European audiences.
You might thrive in this role if you have:
- 5+ years of event production experience, including planning and executing events across multiple countries or regions within Europe.
- Strong experience leading logistics management for high‑touch events, with an ability to adapt across cultures and audiences at a fast pace.
- Excitement to work in a nimble, flexible, fast‑paced, but fun and creative environment.
- Fluency in English, with additional European language skills (e.g., French, German, Spanish, Italian, etc.) strongly preferred.
- A passion for OpenAI’s mission and excitement about showcasing cutting‑edge AI technology through thoughtful, high‑quality event experiences.
Event Manager, EMEA (Contract) in London employer: GreenLight Workforce Solutions Inc
OpenAI is an exceptional employer that fosters a dynamic and inclusive work culture, where creativity and collaboration thrive. As an Event Manager in London, you will have the opportunity to shape impactful experiences across Europe while working alongside passionate professionals dedicated to advancing AI for the benefit of humanity. With a commitment to employee growth and a focus on diverse perspectives, OpenAI offers a unique environment that encourages innovation and personal development.
Contact Details:
GreenLight Workforce Solutions Inc Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Manager, EMEA (Contract) in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences related to event management. It's all about making connections and getting your name out there. Plus, you never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, budgets, and feedback from attendees. This will give potential employers a taste of what you can bring to the table, especially for a role like Event Manager at OpenAI.
✨Tip Number 3
Tailor your approach! When reaching out to companies, including OpenAI, make sure to highlight your experience in managing logistics across multiple countries. Show them you understand the nuances of different markets and cultures – it’s a big plus for this role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Event Manager, EMEA (Contract) in London
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for OpenAI's mission shine through. We want to see how excited you are about AI and its potential to solve global challenges. Share your thoughts on how events can showcase this technology!
Tailor Your Experience:Make sure to highlight your event management experience in a way that aligns with the role. We’re looking for someone who can handle logistics across multiple countries, so share specific examples of your past successes in similar environments.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and focus on what makes you the perfect fit for this role. Remember, we want to understand your skills and experiences quickly!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure they get to the right people. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at GreenLight Workforce Solutions Inc
✨Know Your Audience
Before the interview, research OpenAI's mission and values. Understand their focus on AI and how it impacts various sectors. Tailor your responses to show how your event management experience aligns with their goals and the diverse audiences they cater to.
✨Showcase Your Planning Skills
Be ready to discuss specific examples of events you've managed, especially those that required meticulous planning and execution across different cultures. Highlight your ability to create comprehensive project timelines and budgets, as this is crucial for the role.
✨Demonstrate Problem-Solving Abilities
Prepare to share instances where you faced challenges during event planning and how you creatively solved them. OpenAI values adaptability, so showcasing your ability to navigate ambiguity will set you apart.
✨Engage with Cross-Functional Collaboration
Discuss your experience working with various stakeholders, such as vendors and internal teams. Emphasise your communication skills and how you ensure alignment with strategic goals while adapting to local nuances in different European markets.
