Dumfries, United Kingdom | Posted on 06/11/2026
Our mission is to support young people to recover from trauma, live fulfilled lifestyles and engage in lifelong learning to transition on to positive destinations.
Our vision is to be the most trusted therapeutic care and education provider throughout the UK. We trust our staff to help support and nurture our young people to have the best outcomes.
Our difference is that we believe in a holistic approach: that the smallest details can mean a world of difference to a vulnerable young person.
We sweat the small stuff.
Job Description
HRAssistant
Office based, Dumfries | £27,976 to £30,946 |Monday to Friday, 9am to 5pm
Keep people processes moving. Empower our teams to look after vulnerableyoung people.
We are looking for a confident and highlyorganised People Assistant to join our People Team.
This is a varied, hands-on role supportingrecruitment, onboarding and HR processes across Greenleaf. You will workclosely with care managers, helping them follow processes, keeping importanttasks on track and making sure deadlines, records and compliance requirementsare not missed.
You will need to be comfortable takingownership of your workload, following up with managers and workingindependently without needing close day-to-day supervision.
At a glance
- £27,976 to £30,946 ,depending on qualifications and experience
- 29 days’ annual leave
- Additional annual leave linkedto length of service
- Employee Assistance Programme ,including confidential counselling
- Employee discounts and savings
- Health cash plan ,including dental, optical and physiotherapy support
- Monday to Friday office hours
- A varied role where you can build practical HR experience
What you’llbe doing
You will support the People Team across theemployee lifecycle, including:
- Coordinating recruitment, interviews, references and saferrecruitment checks
- Preparing contracts, onboarding documents and inductionarrangements
- Maintaining HR systems, data maintenance, employee records andcompliance documentation
- Supporting managers with absence, probation, flexible working andother routine HR processes
- Monitoring deadlines and following up with managers when actionsare outstanding
- Responding to day-to-day HR and administrative queries
- Preparing letters, audits, reports and employee documentation
- Supporting investigations through note-taking, document collationand timelines
- Helping to manage leavers, exit processes and employee feedback
- Supporting staff wellbeing, engagement and employee voiceactivities
- Contributing to the company newsletter and wider internalcommunications
The personwe’re looking for
You will be someone who:
- Is exceptionally organised and able to manage competing priorities
- Has strong time-management skills and follows tasks through tocompletion
- Is confident communicating with managers and respectfullychallenging or chasing when needed
- Can keep processes moving and hold others accountable for agreedactions
- Works with accuracy and pays close attention to detail
- Is comfortable working independently and using their own initiative
- Communicates clearly and professionally
- Handles sensitive information with discretion
- Is confident using IT systems, databases and Microsoft Office
- Enjoys improving processes and bringing structure to a busyworkload
You should have relevant administrativeexperience and a suitable HR qualification, such as CIPD Level 3 or Level 5 oran equivalent Business qualification. Previous HR experience and knowledge ofresidential childcare would be advantageous but not necessary.
Please note that Greenleaf does notcurrently offer employer visa sponsorship. Applicants must already have theright to work in the UK without requiring sponsorship.
Why thisrole matters
Although this role is based at Head Officerather than within one of our homes, your work directly supports the teamscaring for our children and young people.
By keeping recruitment, onboarding, employeerecords and HR processes well organised, you will help managers focus onleading their teams and delivering consistent, high-quality care.
Ready tojoin our People Team?
If you are organised, confident, dependableand comfortable taking ownership of a busy workload, we would like to hear fromyou.
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HR Assistant in Dumfries employer: Greenleaf House
At Greenleaf, we pride ourselves on being an exceptional employer dedicated to making a meaningful impact in the lives of vulnerable young people. Our Dumfries-based team enjoys a supportive work culture that prioritises employee wellbeing, offering a comprehensive benefits package, generous holiday entitlement, and numerous professional development opportunities. Join us to be part of a compassionate community that values your contributions and fosters growth while working towards a brighter future for our young people.
