Finance & Operations Manager in Ipswich

Greengrass Landscape Contractors Ltd is a family-run business with nearly two decades of experience serving commercial and residential clients across North Essex and Suffolk. We specialise in grounds maintenance, soft landscaping, and bespoke lawn treatments. Our work covers all aspects of outdoor care, delivering personalised and comprehensive services tailored to each client's unique needs. We've built a reputation for exceptional service and high standards of workmanship. With quality, care, and professionalism at the heart of everything we do, we're proud to be growing and we're looking for dedicated individuals to grow with us.

We're looking for a capable and commercially minded Finance & Operations Manager to take ownership of our financial control and back-office operations. This is a senior, trusted role within a family-run business with nearly 20 years of operation across Essex and Suffolk.

Location: Claydon, Ipswich | Hybrid Working | Part-time or Full-time

Details:

• You’ll work closely with the Managing Director, maintaining accurate financial records, managing compliance processes, and ensuring the business runs smoothly.
• You’ll need to be someone who can work autonomously, use your judgment, and take genuine ownership of your area.

Financial Control

• Maintain accurate records in QuickBooks Online
• Prepare and submit VAT returns
• Reconcile bank accounts and Jobber (job management system) with QuickBooks
• Manage GoCardless collections and Volopa account
• Oversee invoicing, statements and credit control
• Prepare year-end information for our external accountant

Compliance & Operational Administration

• Submit invoices via supplier portals
• Manage client and supplier onboarding documentation, including SafeContractor
• Prepare and oversee RAMS (Risk Assessment Method Statements)
• Manage insurance renewals and key supplier relationships
• Oversee compliance processes including Right to Work and DBS checks
• Handle supplier and client enquiries
• Provide administrative support to the Managing Director

What We're Looking For:

• Strong commercial bookkeeping experience, ideally 5+ years in a similar SME environment
• AATQB, ACCA or equivalent qualification is desirable, but substantial hands-on experience is equally valued
• Essential: QuickBooks Online experience
• Desirable: HubDoc and Jobber experience
• Confident preparing and submitting VAT returns
• Experience managing credit control and cash flow
• Comfortable handling compliance documentation and supplier processes
• Excellent attention to detail and strong organisational skills
• Able to work independently, use your judgment and take ownership
• Professional, reliable and trustworthy

This role requires someone who is comfortable wearing multiple hats, who doesn’t need their hand held, and who takes quiet satisfaction in keeping complex administrative machinery running well.

What We Offer:

• Competitive salary
• Flexible working arrangements - part-time or full-time considered
• Hybrid working at our Claydon office, remainder remote
• Trusted, autonomous role with genuine responsibility
• Supportive family-run business environment

How to Apply: Please send your CV with a brief covering note outlining your relevant experience. Greengrass Landscape Contractors Ltd is an equal opportunities employer.