At a Glance
- Tasks: Support our Risk Services team with admin, project coordination, and office management.
- Company: Join a dynamic company in the insurance and risk engineering industry.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Entry-level role with exposure to various aspects of the insurance sector.
- Why this job: Be the backbone of our operations while building relationships with industry professionals.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 28800 - 43200 € per year.
Business Administrator (with EA & Office Management duties) - London
About The Role We are seeking a proactive and organised Business Administrator to support our Risk Services business and wider Integra group. This role combines executive assistance, office management, and administrative support with exposure to brokers, insurers, and risk engineers. You will be the central point of coordination for projects, meetings, and office operations, ensuring smooth delivery of both day‑to‑day tasks and client‑facing activities.
Business Administration & Project SupportProvide full administrative support to the Risk Engineering team, including setting up projects, tracking survey dates, maintaining diaries, and updating internal systems (e.g. Mavenlink, trackers, risk engineering platforms).Liaise with brokers, insurers, and risk engineers to arrange meetings, site visits, and kick‑off calls.Compile and track project and financial information for weekly and monthly reporting.Run risk reports (e.g. PerilMapper) and support engineers in preparing documentation.Assist with sanctions checking and contract tracking (e.g. TOBAs).Chase outstanding actions, funds, and survey information from clients and partners.Executive & Office Management
- Provide EA support to senior team members, including diary management, meeting preparation, and follow‑up.
- Act as first point of contact for office management, ensuring smooth day‑to‑day running of the office.
- Support Integra events: coordinating guest lists, managing logistics, and ensuring proper follow‑up.
- Assist with LinkedIn and other marketing & administration initiatives as required, ensuring alignment with the company’s strategy.
About You
- Strong organisational and administrative skills, with proven ability to manage multiple priorities.
- Confident communicator who can build relationships with brokers, insurers, engineers, and internal stakeholders.
- Detail‑oriented with strong skills in Excel, Word, and other office tools.
- Proactive, reliable, and comfortable taking ownership of tasks and seeing them through to completion.
- Prior experience in financial services, insurance, or professional services is desirable.
What We Offer
- Exposure to the insurance and risk engineering industry.
- A varied role with opportunities to grow technical knowledge across engineering, broking, underwriting, and claims.
Seniority Level
- Entry level
Employment Type
- Contract
Job Function
- Administrative
Industries
- Household Services
Business Administrator (with EA & Office Management duties) - London in City of London employer: Greenfix Property Care
As a Business Administrator at our London office, you will thrive in a dynamic and supportive environment that values proactive contributions and fosters professional growth. We offer a unique opportunity to engage with industry leaders in insurance and risk engineering, while enjoying a collaborative work culture that prioritises employee development and well-being. With comprehensive training and exposure to diverse projects, you will find meaningful and rewarding employment that enhances your career trajectory.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator (with EA & Office Management duties) - London in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your enthusiasm for the role!
We think you need these skills to ace Business Administrator (with EA & Office Management duties) - London in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant experience in administrative support or office management to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Business Administrator role. Mention specific examples of how you've successfully managed projects or supported teams in the past.
Show Off Your Communication Skills:Since this role involves liaising with brokers, insurers, and engineers, it's crucial to demonstrate your communication prowess. Use clear and concise language in your application to show us you can build relationships effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Greenfix Property Care
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like project support and office management. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure smooth operations.
✨Communicate Confidently
As a Business Administrator, you'll need to liaise with various stakeholders. Practice your communication skills by preparing answers to common questions and think about how you can demonstrate your ability to build relationships with brokers and insurers.
✨Be Proactive in Your Approach
During the interview, highlight your proactive nature. Share instances where you took ownership of tasks or initiated improvements in previous roles. This will show that you’re not just reactive but can anticipate needs and act accordingly.
