People Services Associate - Absence in Spalding

People Services Associate – Absence is a permanent role based at Spalding – West Marsh Road, PE11 2BB.

Salary is competitive.

Benefits include a company share save scheme, competitive matched pension contribution, life insurance up to 4x salary.

Ways of Working: Hybrid.

Hours of work: Monday – Friday / 08:30 – 17:00.

Following the combination with Bakkavor in January 2026, we’re one of the UK’s leading creators of convenience food, driven by a simple purpose: to make every day taste better.

As a vibrant and fast-moving business, we’re proud to employ over 28,000 talented colleagues across 36 manufacturing sites and 21 distribution depots in the UK and the US.

Together, we bring delicious food to life.

Our products cover every meal occasion from breakfast through to dinner and dessert, with lunch and snacking in between.

In FY25, our shared passion helped us achieve combined revenues of approximately £4bn.

Our extensive direct‑to‑store network, with 17 depots across the UK, allows us to deliver fresh and frozen food both our own and from trusted partners to thousands of stores every day, ensuring consumers enjoy the very best, whenever and wherever they shop.

Our site in Spalding is a vibrant hub where over 1,470 colleagues bring handcrafted sandwich wraps, salads, dips, soups, sauces, and mayonnaise to life across three manufacturing facilities and a distribution centre.

What You’ll Be Doing

In this busy and exciting role, you will provide high‑quality, consistent and compliant advice, support and resolution to all tier one absence customer requests for assistance to My HR Employee Services – ensuring that all responses delivered are within agreed parameters in order to maximise customer efficiency, effectiveness, and confidence.

You will administer a diverse range of operational Absence and HR Administration related tasks associated with the employee lifecycle promptly and within agreed procedures, standards and timescales.

• Role Accountabilities
• Provide first‑line advice, guidance and support to customer absence requests for assistance to the My HR Shared Service Centre in a timely manner and in accordance with the My HR Employee Service Standard Operating Procedures (SOPs), Service Level Agreement, Company policy, procedures and employment legislation.
• When necessary, liaise with colleagues in other areas of My HR Services, Centre of Expertise or HR Business Units to resolve issues and provide service as appropriate, attempting to resolve matters first time, as opposed to simply handing off.

Ensure the correct escalation of queries to subject‑matter experts in these areas.

• Maintain team and customer relationships through advice, support and continuous improvement, providing a great experience first time, every time.
• Provide proactive assistance and support to colleagues to ensure that requests are effectively managed, that workload is fairly shared and that bottlenecks within the team are avoided.
• Ensure that relevant records and systems are maintained and that all employee data is entered into the HR Information System in real time and any other associated systems in a timely, accurate and consistent manner.
• Be an active member of the team developing My HR Employee Services by feeding back and contributing to the improvement of the efficiency and effectiveness of the service, including making recommendations for new ideas and ways of working.
• Help maintain a bank of frequently asked questions to help standardise the quality of responses to generic queries.
• Maintain a working knowledge of HR policies and procedures.
• Encourage self‑service, wherever possible, and signpost customers to policies, procedures and supporting resources including Line Manager toolkits, Process Maps and Behavioural Guides.

Be a subject matter expert on the HR Share Point pages for absence, supporting managers to find documents that they need.

• Generate weekly / monthly absence reports for customers and HR colleagues to support the business with essential absence data in accordance with SLA and service requirements, using all HR systems to acquire relevant data.
• Ensure a high level of confidentiality is maintained in all aspects of work.

About You

• Proven experience of providing administrative support within a busy office environment.
• Experience, understanding and competence in the use of the Microsoft suite of products including Outlook, Word, Excel and Power Point.
• Accuracy, thoroughness, diligence and the ability to identify errors and/or omissions.
• Clear and articulate communicator.
• Proactive, organised, and sound analytical/problem‑solving skills.
• Flexibility in approach and thinking.
• Ability to handle confidential information discretely, professionally and appropriately and comply with GDPR regulations.
• Remain calm and ability to work under pressure.
• Delivery focus and willingness to go the extra mile.
• A willingness to embrace new HR technologies and changing processes.
• Strong team‑working skills focusing on sharing best practice and supporting colleagues.
• Nice to have
• Customer service qualification/experience.
• Administration experience advantageous.
• What You’ll Get In Return
• Competitive salary and job‑related benefits.
• Holidays.
• Competitive matched pension contribution.
• Life insurance up to 4x salary.
• Company share save scheme.
• Greencore Qualifications.
• Exclusive Greencore employee discount platform.
• Access to a full Wellbeing Centre platform.
• Enhanced parental leave and menopause policies.

Throughout your time at Greencore, you will be supported with on‑the‑job training and development opportunities to further your career.

We reserve the right to close this advertisement before the stated closing date.

Greencore and its recruitment partners never charge candidates any fees at any stage of the hiring process.

Any request for payment relating to a job opportunity should be considered fraudulent.

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