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- Tasks: Support top-level executives with administrative and clerical tasks in a dynamic law firm.
- Company: Join Greenberg Traurig LLP, a global powerhouse in legal services.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Be part of a diverse team making an impact in the legal world.
- Qualifications: Experience in a professional environment and proficiency in Microsoft Office required.
- Other info: Flexible working hours and supportive recruitment process for all applicants.
The predicted salary is between 28800 - 42000 £ per year.
The Business: Greenberg Traurig LLP is now a global powerhouse with over 2,650 lawyers in 47 locations worldwide. Established in London in 2009, GT's London office has expanded through strategic growth to become a full-service, multidisciplinary practice with more than 140 high-calibre lawyers. We provide tailored, partner-led strategic advice and efficient, cost-effective legal services to UK and international clients.
Our London team advises on a broad spectrum of domestic and cross-border legal issues, including in the areas of Arbitration, Banking & Finance, Capital Markets, Civil Fraud & Business Disputes, Corporate/M&A, Data Protection & Privacy, Employment, Competition Law and Regulatory, Funds, Intellectual Property, Litigation, Private Equity, Real Estate, Regulatory, Restructuring & Insolvency, Tax, and White Collar Crime & Investigations. Reflective of London's multifaceted business community, our client base is varied across many sectors, including chemicals, pharmaceuticals, life sciences, energy, retail, real estate, financial, automotive, and communications.
Our commitment to building long-term relationships with clients as well as establishing new ones has led to the office being consistently recognised by leading legal directories, including Chambers & Partners and Legal 500. In addition, creating a diverse and inclusive work culture that offers our employees the opportunity and support they need to succeed is a core value for us at GT.
The Role: A fast-growing City law firm, part of a major US-based international legal services business, is seeking a Legal Secretary for the Banking and Finance practice. The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.
Responsibilities:
- Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
- Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
- General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
- Reconciles complex expenses, processes reimbursements, and enters time for Shareholder in a timely manner
- Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified
- Coordinates, compiles, organises, and prepares materials for meetings and clients
- Arranges client meetings, schedules conference calls in multiple time zones
- Performs and researches conflict checks on new clients and matters
- Drafts/proofreads/revises correspondence, engagement letters and other legal documents
- Maintains and updates comprehensive contact information, notifying staff of updates
- Follows-up with team members on workflow and deadlines
- Maintains electronic and paper filings
- Works closely and effectively with other department members to successfully complete projects
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Experience, Skills and Personal Attributes:
- Experience in a professional environment, preferably in a large law firm setting supporting top-level executives
- Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
- Exceptional computer skills with the ability to learn new software applications quickly
- Excellent communication skills, both written and oral
- Effective interpersonal skills and the ability to interact with people at all levels
- A commercial and pragmatic outlook
- Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances
- Excellent IT skills (Word, Excel, and Outlook)
- Demonstrate a positive attitude and be a role model for the team
- Excellent attention to detail and the ability to work well under pressure
- Demonstrate the ability to manage simultaneous workstreams to tight deadlines
- Must be able to work autonomously
- Excellent prioritisation and time management skills
Qualifications:
- Degree or equivalent experience is preferred
No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.
If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.
Legal Secretary in London employer: Greenberg, Traurig, PA
Contact Detail:
Greenberg, Traurig, PA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their recent cases and values. This will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your skills and experiences clearly, especially those relevant to the Legal Secretary role.
✨Tip Number 4
Apply through our website for a smoother process. It’s the best way to ensure your application gets noticed. Plus, you can keep track of your application status easily!
We think you need these skills to ace Legal Secretary in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight relevant experience, especially in administrative tasks and document processing, as these are key for us at Greenberg Traurig.
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the position and the firm. Use it to showcase your communication skills and explain why you’re a great fit for our Banking and Finance practice.
Showcase Your IT Skills: Since we rely heavily on technology, be sure to mention your proficiency with Microsoft Word, Excel, and Outlook. If you’ve used any legal software, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team.
How to prepare for a job interview at Greenberg, Traurig, PA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in a law firm. Familiarise yourself with tasks like document production, calendar management, and client coordination. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Tech Skills
Since proficiency in Microsoft Word, Excel, and Outlook is crucial, be prepared to discuss your experience with these tools. You might even want to mention any other software you've used in previous roles. Highlighting your tech-savviness can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and manage multiple tasks. Think of examples from your past experiences where you successfully prioritised tasks or resolved conflicts. This will showcase your ability to thrive in a fast-paced environment, which is essential for this role.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the firm's culture, team dynamics, or specific challenges the Banking and Finance practice faces. This shows your genuine interest in the position and helps you determine if it's the right fit for you.
