Legal Secretary

The Business: Greenberg Traurig LLP is now a global powerhouse with over 2,650 lawyers in 47 locations worldwide. Established in London in 2009, GT’s London office has expanded through strategic growth to become a full-service, multidisciplinary practice with more than 140 high-calibre lawyers. We provide tailored, partner-led strategic advice and efficient, cost-effective legal services to UK and international clients.

Our London team advises on a broad spectrum of domestic and cross-border legal issues, including in the areas of Arbitration, Banking & Finance, Capital Markets, Civil Fraud & Business Disputes, Corporate/M&A, Data Protection & Privacy, Employment, Competition Law and Regulatory, Funds, Intellectual Property, Litigation, Private Equity, Real Estate, Regulatory, Restructuring & Insolvency, Tax, and White Collar Crime & Investigations.

Reflective of London’s multifaceted business community, our client base is varied across many sectors, including chemicals, pharmaceuticals, life sciences, energy, retail, real estate, financial, automotive, and communications. Our commitment to building long-term relationships with clients as well as establishing new ones has led to the office being consistently recognised by leading legal directories, including Chambers & Partners and Legal 500. In addition, creating a diverse and inclusive work culture that offers our employees the opportunity and support they need to succeed is a core value for us at GT.

The Role: A fast-growing City law firm, part of a major US-based international legal services business, is seeking a Legal Secretary for the Banking and Finance practice. The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.

Responsibilities:

• Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
• Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
• General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
• Reconciles complex expenses, processes reimbursements, and enters time for Shareholder in a timely manner
• Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified
• Coordinates, compiles, organises, and prepares materials for meetings and clients
• Arranges client meetings, schedules conference calls in multiple time zones
• Performs and researches conflict checks on new clients and matters
• Drafts/proofreads/revises correspondence, engagement letters and other legal documents
• Maintains and updates comprehensive contact information, notifying staff of updates
• Follows-up with team members on workflow and deadlines
• Maintains electronic and paper filings
• Works closely and effectively with other department members to successfully complete projects
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Experience, Skills and Personal Attributes:

• Experience in a professional environment, preferably in a large law firm setting supporting top-level executives
• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Exceptional computer skills with the ability to learn new software applications quickly
• Excellent communication skills, both written and oral
• Effective interpersonal skills and the ability to interact with people at all levels
• A commercial and pragmatic outlook
• Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances
• Excellent IT skills (Word, Excel, and Outlook)
• Demonstrate a positive attitude and be a role model for the team
• Excellent attention to detail and the ability to work well under pressure
• Demonstrate the ability to manage simultaneous workstreams to tight deadlines
• Must be able to work autonomously
• Excellent prioritisation and time management skills

Qualifications:

• Degree or equivalent experience is preferred

No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.

If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.