At a Glance
- Tasks: Manage office operations and support HR processes in a dynamic team environment.
- Company: Join a supportive team in our Glasgow office for a maternity cover role.
- Benefits: Enjoy a competitive salary, pension scheme, and private health insurance.
- Other info: Flexible hours available for the right candidate with excellent career growth potential.
- Why this job: Make a real impact while developing your organisational and administrative skills.
- Qualifications: Strong organisational skills and proficiency in MS Office; HR experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
We have a vacancy for a maternity cover for the post of Office and Administration Manager. This is a full time fixed term post which will run from approx. 17th August 2026 for a period of 12 months. Part time will be considered for the right candidate. The job holder will be based in our Glasgow office and will work as part of a team providing general office administration and management including HR Admin support.
Key Responsibilities:
- To provide general office management; you will manage the Admin Team and assist them when required in matters such as ISO and SMAS admin support.
- Providing general administrative support for the Glasgow office. This will include Operations, Customer Care, Billing, Accounts and Legal Teams.
- Oversee the daily operation of the Glasgow office, the job holder will be the main contact for the team in relation to any issues which may arise with the working environment.
- Provide administration support for the Director of HR and Governance including recruitment process by placing job adverts, scheduling interviews, preparing offer letters and general administrative systems support.
- Liaise with the landlord, cleaners and any building maintenance suppliers to discuss work required and keeping the relevant internal team members informed of progress.
- Monitor and manage operational office budgets for the Glasgow office including tracking expenses and identifying cost-saving opportunities.
- Ensure compliance with Health and Safety regulations following guidance and processes.
- Plan and organise business events including organisation of travel and accommodation.
- Any other tasks that may be asked of the role from time to time.
To be successful in this job the job holder should have:
- Strong organisational skills ensuring tasks are undertaken and deadlines are met.
- A good working knowledge of Outlook, MS Word and Excel.
- Good interpersonal and communication skills.
- Experience of HR Administration process and systems would be an advantage but not essential.
Benefits:
- Competitive salary, based on experience.
- Incentive scheme.
- Contributory company pension scheme.
- Private health insurance scheme (opt-in basis).
Office and Administration Manager in Glasgow employer: Greenbelt Group
Join our dynamic team in Glasgow as an Office and Administration Manager, where you will play a pivotal role in ensuring smooth office operations while enjoying a supportive work culture that values collaboration and employee growth. With competitive salaries, a contributory pension scheme, and private health insurance options, we prioritise your well-being and professional development, making this an excellent opportunity for those seeking meaningful employment in a vibrant city.
StudySmarter Expert Advice🤫
We think this is how you could land Office and Administration Manager in Glasgow
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Greenbelt Group!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Greenbelt Group.
We think you need these skills to ace Office and Administration Manager in Glasgow
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Greenbelt Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Greenbelt Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Greenbelt Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Greenbelt Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Greenbelt Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Greenbelt Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Greenbelt Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Greenbelt Group and how you would contribute to adapting HR strategies.
