Event Volunteer in Hayes

Job Description

Volunteer Opportunity: Asian Influencer Awards & Diwali Collective

Join the team delivering an extraordinary day of culture, recognition, and entertainment. We are seeking enthusiastic and dependable individuals to support the dual showcase of the Asian Influencer Awards and the Diwali Collective on 24th October at Radisson Blu Heathrow, London .

This is an exceptional opportunity to gain hands-on experience in large-scale event operations, high-profile award shows, festival curation, and guest management.

Event Overview

• Date: 24th October
  

• Venue: Radisson Blu Heathrow, London
  

• Role Type: Event Operations Support (Unpaid)
  

• Recognition & Value: Official Certificate of Appreciation upon completion, valuable live-event experience, and networking opportunities with creators, exhibitors, and industry professionals.
  

  
  

Event Schedule Breakdown

• Diwali Collective: Runs continuously from early morning throughout the entire day and into the late evening.
  

• Asian Influencer Awards & Evening Program:
  

  • 10:00 AM: Guest & Nominee Registration
    

  • 11:00 AM – 2:00 PM: Main Awards Ceremony
    

  • 2:00 PM – 3:00 PM: Lunch Service & Guest Refreshment
    

  • 3:00 PM – 4:00 PM: Influencer & Industry Networking Hour
    

  • 7:00 PM Onwards: Exclusive DJ Night & Evening Celebration
    

    
    

Available Shifts

• Morning Shift: Supports vendor arrivals, stall installations, early Diwali Collective floor operations, and morning registration/ceremony support for the Asian Influencer Awards.
  

• Evening Shift: Supports continuous Diwali Collective management, afternoon coordination, and evening festivities, including guest guidance and crowd support for the DJ Night.
  

  
  

Requirements

Key Responsibilities

1. Diwali Collective

• Vendor Check-In & Direction: Welcome exhibitors upon arrival and guide them directly to their designated stall spaces.
  

• Stall Setup Assistance: Help vendors set up displays, banners, and layout structures smoothly ahead of public opening.
  

• Floor & Crowd Flow: Monitor aisles, assist visitors with event queries, and maintain an organized, welcoming festival environment throughout the day and evening.
  

• Vendor Support: Serve as a dependable operational link between stallholders and the lead event production team.
  

  
  

2. Asian Influencer Awards & Evening Program

• Registration & Welcome: Manage the 10:00 AM check-in desk, issue credentials, and ensure a seamless entry for nominees and VIPs.
  

• Seating & Ushering: Direct attendees to their reserved seats and tables promptly before the ceremony begins at 11:00 AM.
  

• Ceremony & Backstage Logistics: Assist stage managers with category line-ups, trophy handoff, and guest movement during the presentation.
  

• Lunch & Networking Coordination: Assist in guiding attendees between lunch areas and the afternoon networking session.
  

• DJ Night & Evening Flow Support: Facilitate smooth guest entry, ushering, and floor management for the late-evening celebration.
  

• Safety & Emergency Readiness: Keep walkways and emergency exits clear, stay alert to any immediate attendee needs, and report hazards promptly to the security team.
  

Benefits

Who We Are Looking For

• Proactive, professional, and reliable team players with strong communication skills.
  

• Ability to stay organized, calm, and approachable in a dynamic event environment.
  

• Interest in media, influencer culture, event production, or community festivals.
  

• Commitment to completing either the Morning Shift or Evening Shift on the event day.
  

  
  

How to Apply

To register your interest, please email your full name , contact number , and preferred shift (Morning or Evening) directly to:

Requirements
· Candidate must have understanding of and commitment to the Council’s equal opportunities policies and ability to put into practice in the context of this post · Candidate must have experience of using MS Office, email, and databases alongside experience of using Excel to produce spreadsheets and reports and Powerpoint to produce engaging presentations · Candidate must have experience building and maintaining strong relationships internally and externally with demonstrable partnership working · Candidate must have the ability to gather information and investigate issues that are of concern to other people. · Candidate must have the ability to effectively maintain and monitor records, accounts and to carry out other administrative functions, including operating computer based systems · Candidate must have the ability to interpret laws and market rules and to explain them to other people · Candidate must have knowledge and understanding of Part V of the London Local Authorities act 2000 for Street Entertainment · Candidate must have knowledge and understanding of the Business and Planning act 2020 for Pavement License · Candidate must have knowledge and understanding of the London Local Authorities act 1990