Administrative Assistant - Part time, Thursday to Friday - 15 hours per week. Permanent (Haddington)

Job Description

We're looking for a reliable and well-organised Administrative Assistant to join our team and help ensure the smooth day-to-day running of our office and facilities.

This is a great opportunity for someone with a keen eye for detail and a proactive approach who enjoys providing practical support in a professional environment.

You'll be part of a busy, collaborative team supporting the firm's administrative, facilities, and front-of-house functions.

The role will involve a wide variety of tasks, from providing a welcoming first impression for clients and visitors to maintaining accurate records and supporting office operations and assisting with Health & Safety compliance.

Flexibility: There may be opportunities to work additional hours to provide holiday and absence cover, subject to business needs.

Key Responsibilities

• Provide day-to-day administrative and facilities support to ensure the smooth operation of the office.
• Deliver a professional and client-focused service across reception and telephone duties.
• Assist with maintaining office premises, supplies, and equipment, reporting issues promptly.
• Help maintain Health & Safety and Environmental compliance records and registers.
• Ensure all administrative records and data are accurate, secure, and compliant with data protection standards.
• Support colleagues with routine queries and administrative tasks as required.
• Assist in preparing information for reports, audits, or management updates.
• Support the induction of new team members by helping them become familiar with office processes.
• Complete timesheets daily and meet agreed deadlines.
• Take part in ongoing learning and development opportunities to build skills and knowledge.

About You

• Basic understanding of office administration, facilities, or operations functions, with a willingness to learn.
• Reliable and well-organised, with strong attention to detail.
• Professional attitude and commitment to delivering a high standard of service.
• Good communication and interpersonal skills.
• Confident and proficient, user of Microsoft Office and in maintaining accurate electronic and paper records.
• Able to plan and prioritise work effectively.
• A positive, flexible team player who supports colleagues and contributes to a smooth-running workplace.
• Awareness of Health & Safety requirements in an office environment would be desirable.