PA / Senior Administrator - Management Secretaries

An exciting opportunity has arisen for a PA/Senior Administrator for the Senior Leadership Team within the Community Care Group comprising of Bolton and Wigan Services.

Main duties of the job:

• Provide a comprehensive, efficient and confidential administration support service to the Bolton Senior Leadership Team.
• Ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities.
• Maintain appropriate electronic systems along with co-ordinating diaries and minute taking.

Detailed job description and main responsibilities:

• Provide a full range of PA and Secretarial duties to members of the Senior Leadership Team within the Community Care Group.
• Prepare, collate and circulate papers and reports for meetings and provide full service for these meetings including minute taking.

Person specification:

Education / Qualifications:

• OCR or RSA 111 Typing/Word processing certificate or equivalent.
• Good standard of education / GCSE Maths and English.

Experience:

• Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems.
• Demonstrable PA experience at Senior Management level.
• Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes.
• Experience of working for more than one manager.
• Experience of diary management.
• Experience of setting up systems for managing and monitoring information.
• Experience of arranging events and conferences.
• Experience of organisational change management.

Knowledge:

• The rationale around appraisal and personal development.
• Use office equipment.
• Use of EPR systems.
• Knowledge of mental health and/or NHS Services.

Skills and Abilities:

• Evidence of leadership skills.
• The ability to prioritise and plan conflicting and complex work demands.
• Outstanding communication skills.
• Minute taking.
• Knowledge of the EPR system/Audio Typing.
• Experience of sickness absence management.

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks. The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer. The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities.

If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.