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- Tasks: Support the clinical team with admin tasks, manage referrals, and handle telephone queries.
- Company: Join Greater Manchester Mental Health NHS Foundation Trust, a leading provider of mental health services.
- Benefits: Enjoy a supportive work environment with opportunities for learning and development.
- Why this job: Make a real impact in mental health care while working in a vibrant city.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills!
- Other info: This is an entry-level, temporary position perfect for students looking to gain experience.
The predicted salary is between 28800 - 43200 £ per year.
This busy and rewarding role based currently in the MRI Rawnsley Building requires an efficient and effective administrator working within the friendly ADHD service. To carry out all administrative tasks in relation to the role, dealing with referrals, taking telephone queries. Providing assistance to Senior Administrator and wider clinical team.
Please note – This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
- Provide admin support to the Senior Administrator to ensure smooth running of service, also giving support to the clinical team in relation to clinical documents and clinical correspondence.
- Dealing with all incoming and outgoing mail, processing, distributing and responding within limits
- Ensure that sufficient stocks of stationery are available to meet the needs of the team without resorting to stockpiling
- Co-ordinate and facilitate the dissemination of information to and from the team.
- Dealing efficiently, precisely and courteously with telephone callers
- Producing minutes as required, from team meetings, MDT or any other team meeting as required
- Maintain client records for data inputting onto health service computer systems.
- Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
- Scan on all appropriate documentation to update patient records.
- Recording messages accurately in the daily diary for all team members
- Typing of correspondence, reports etc, amending the format and grammar as necessary within the PARIS computerised system
- Develop an understanding of the patient record system (PARIS) and have responsibility for maintaining data quality.
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world\’s most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
For further details / informal visits contact: Name: Clair Watson Job title: Project Support Lead Email address: clair.watson@gmmh.nhs.uk
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Team Administrator employer: Greater Manchester Mental Health NHS Foundation Trust
Contact Detail:
Greater Manchester Mental Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the PARIS computerised system mentioned in the job description. Understanding how to navigate and maintain data quality within this system will give you a significant advantage during the interview process.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've efficiently managed administrative tasks in previous roles. Be ready to discuss specific situations where you successfully handled multiple responsibilities, as this role requires juggling various duties.
✨Tip Number 3
Demonstrate your communication skills by practising how you would handle telephone queries and interactions with team members. Being able to convey information clearly and courteously is crucial for this position, so consider role-playing common scenarios.
✨Tip Number 4
Research the Greater Manchester Mental Health Foundation Trust and its services. Showing that you understand their mission and values can help you stand out as a candidate who is genuinely interested in contributing to their team.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific responsibilities and requirements of the Team Administrator position. Tailor your application to highlight relevant skills and experiences that align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your ability to manage tasks efficiently, handle telephone queries, and support a clinical team. Use specific examples to illustrate your capabilities.
Showcase Communication Skills: Since the role involves dealing with telephone callers and producing minutes from meetings, make sure to highlight your strong communication skills. Provide examples of how you've effectively communicated in past roles, both verbally and in writing.
Proofread Your Application: Before submitting your application, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Greater Manchester Mental Health NHS Foundation Trust
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Team Administrator. Familiarise yourself with tasks like managing referrals, handling telephone queries, and supporting the clinical team. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Communication Skills
As a Team Administrator, effective communication is key. Be prepared to discuss how you've handled telephone queries or communicated with team members in previous roles. Use examples that highlight your ability to be courteous and precise.
✨Demonstrate Organisational Skills
This role requires excellent organisational abilities. Be ready to talk about how you manage your time and prioritise tasks. You might want to share specific instances where you successfully coordinated information or maintained records efficiently.
✨Familiarise Yourself with PARIS
Understanding the patient record system (PARIS) is crucial for this position. If you have experience with similar systems, mention it. If not, express your willingness to learn and adapt quickly to new software, as this shows your commitment to maintaining data quality.
