Principal Committee Officer in London

About The Team / Role

The Committee Services team has a vacancy for a Principal Committee Officer to provide high quality clerking and governance support for the work of the Transport for London (TfL) Board, its committees and any other TfL bodies as required, and for the work of the Mayoral Development Corporations (MDCs) committees and any other MDC bodies as assigned; to deputise for the TfL and MDCs Secretariat Manager as required; and to provide day-to-day line management of relevant members of the TfL and MDCs Secretariat Team as allocated.

You will play a key role in local democracy, dealing with senior board members and GLA stakeholders in a fast-paced environment. You will need a proven track record in managing formal meetings involving decision-making processes in a high-profile, complex organisation; interpreting and applying legislation and governance procedures; dealing effectively with senior stakeholders; and consistently meeting demanding deadlines in a pressurised environment.

We need people who get the big picture but see the small but vital details at the same time. You will be able to work quickly across a range of issues and relish a challenge. Excellent communication skills, and the ability to liaise with senior members and staff with tact and diplomacy, are essential.

You will be working in the Committee Services team at City Hall which provides a shared service of clerking and governance support across the GLA Group to the Mayor of London, Transport for London, Mayoral Development Corporations and London Assembly. It’s an exciting working environment with great scope for professional development.

What your day will look like:

• Preparing reports, agendas and minutes for high-profile formal committee / board meetings.
• Liaising with senior members, chief officers and high-level stakeholders and their teams about upcoming meetings, reports and deadlines.
• Providing governance and procedural meeting advice to senior officers and members.
• Line management responsibility for relevant members of the Committee Services team as allocated.
• Ensuring meetings are supported efficiently in line with the Authority's governance frameworks and the Committee Services team’s Quality Management System.

Skills, Knowledge And Experience

To be considered for the role you must meet the following essential criteria:

• Proven track record of success in managing formal committee meetings involving the decision-making processes in a high-profile and/or complex organisation.
• Evidence of ability to interpret and apply relevant legislation and governance procedures.
• Awareness of current affairs.
• Proven track record of success in managing staff / teams.

Behavioural competencies:

• Planning and Organising… is thinking ahead, managing time, priorities and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.
• Building and Managing relationships… is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals.
• Responding to Pressure and Change… is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.
• Organisational Awareness… is understanding and being sensitive to organisational dynamics, culture and politics across and beyond the GLA and shaping our approach accordingly.
• Communicating and Influencing… is presenting information and arguments clearly and convincingly so that others see us as credible and articulate, and engage with us.

This is a politically restricted role under the Local Government and Housing Act 1989.

How to apply:

If you would like to apply for the role you will need to submit the following:

• Up to date CV
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the 'CV and Cover Letters' section of the form, ensuring you address the technical requirements and competencies in your Personal Statement. Word or PDF format preferred and do not include any photographs or images.

As part of GLA's continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination.

We may close this advert early if we receive a high volume of suitable applications.

If you have questions about the role, the hiring manager Jackie Gavigan would be happy to speak to you. Please contact them at [email protected]

If you have any questions about the recruitment process, contact the [email protected] who support the GLA with recruitment.

Assessment process:

Once you have submitted an application, your details will be reviewed by a panel. If shortlisted, you’ll be invited to an interview/assessment.

Equality, diversity and inclusion:

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London’s diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Benefits:

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days' annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Additional Information:

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration. Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.