At a Glance
- Tasks: Support senior leaders with diary management, communications, and governance processes.
- Company: Join the Greater London Authority, a key player in corporate services.
- Benefits: Competitive pay, hybrid working options, and valuable exposure to leadership.
- Other info: Opportunity for career growth and professional development in a dynamic team.
- Why this job: Gain strategic experience while making a real impact in a fast-paced environment.
- Qualifications: Experience in executive support, strong organisational skills, and excellent communication.
The predicted salary is between 26.3 - 26.3 £ per hour.
The Greater London Authority is seeking a highly organised and proactive Executive Assistant to provide high-level support to senior leaders within the People Function, including the Interim Assistant Director of People, Heads of Service across Strategic Resourcing & Engagement, and the Executive Director of Corporate Resources & Business Improvement.
This is a pivotal role within a fast-paced and high-profile directorate that delivers key corporate services and supports the ongoing development of People services across the GLA.
We are looking for a professional individual with excellent organisational skills, strong attention to detail, and the ability to build effective working relationships with a wide range of stakeholders.
3-month contract with the possibility of extension.
Location: City Hall, London (within walking distance of Canning Town Underground Station and Royal Victoria DLR Station) Hybrid working arrangements available.
About the Role
As Executive Assistant, you will play a key role in supporting senior leaders and ensuring the smooth and effective running of executive activity.
You will manage complex schedules, coordinate sensitive communications, maintain governance processes and act as a key point of contact for both internal and external stakeholders.
This position offers an excellent opportunity to work closely with senior leadership, gain valuable strategic exposure and contribute to the delivery of the GLA's People Strategy.
Key Responsibilities
- Provide high-level Executive Assistant support, including complex diary management, inbox management and meeting coordination.
- Prepare briefings, reports, presentations, correspondence and other documentation for senior leaders.
- Coordinate governance and compliance processes, including Freedom of Information requests, Mayor's Questions and related activities.
- Support financial administration processes, including purchase orders, budget monitoring and Ariba transactions.
- Ensure consistency and accuracy across processes, documentation, records and approval workflows.
- Lead the organisation and ongoing maintenance of the People Function Share Point site.
- Act as a professional and responsive point of contact for senior internal and external stakeholders.
- Contribute positively to the wider Executive Support Team and support continuous improvement initiatives.
About You
To be successful in this role, you will have
- Previous experience providing executive support at senior leadership level.
- Excellent diary, inbox and stakeholder management skills.
- Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
- Exceptional written and verbal communication skills.
- Experience working with confidential and sensitive information with discretion and professionalism.
- Strong IT skills, including Microsoft Office applications and collaborative working platforms.
- Experience of governance, administration and coordination processes within a complex organisation would be advantageous.
- Experience using Share Point and financial systems such as Ariba would be desirable.
If you have the skills and experience required and would like to be considered for this opportunity, please apply today for immediate consideration.
Executive Assistant employer: Greater London Authority
The Greater London Authority is an exceptional employer, offering a dynamic work environment at City Hall, London, where you can make a meaningful impact while supporting senior leaders in the People Function. With a strong emphasis on professional development, hybrid working arrangements, and a collaborative culture, employees are encouraged to grow their skills and contribute to key corporate services that shape the future of London. Join us for a rewarding experience that combines strategic exposure with the opportunity to work closely with influential stakeholders in a fast-paced setting.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Greater London Authority can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Greater London Authority; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Greater London Authority.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Greater London Authority and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Greater London Authority's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Greater London Authority
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
