Executive Assistant

The Oxford Street Development Corporation is leading the long‑term regeneration and transformation of Oxford Street and its surrounding area, aiming to deliver a world‑class public realm and safer, cleaner streets while supporting high‑quality development, culture and economic activity.

About the Role

Provide high‑level executive support services to the OSDC’s CEO and Directors, working in partnership with key stakeholders to optimise the effectiveness of our executive team.

Day to Day Responsibilities:

• Provide a full range of high‑level strategic, administrative and executive support (query resolution, contact prioritisation, diary management, meeting coordination, travel and accommodation).
• Act as the first point of contact for the CEO and Directors, serving as a gatekeeper for schedules and routing enquiries.
• Stay abreast of the priorities of the CEO and Directors and flag items requiring attention.
• Develop and maintain communication and working relationships with internal and external stakeholders.
• Support people‑related activities such as recruitment onboarding and finance tasks, including purchase orders and expense approvals.
• Ensure the CEO and Directors are properly briefed on all meetings, requesting briefings from key officers and providing relevant material.
• Organise and maintain systems for storage and retrieval of information, file documents and document production services.
• Coordinate team meetings, away days and strategy sessions, distributing key information to staff.
• Promote equality of opportunities and the diverse needs of London’s communities.
• Apply a flexible approach to work within multi‑disciplinary groups and project teams.

Skills, Knowledge and Experience

Essential criteria:

• Experience providing high‑level executive support to senior leadership in a high‑profile organisation.
• Demonstrated ability to handle internal and external stakeholders at all levels professionally.
• Experience drafting briefings, agendas and professional correspondence on behalf of senior managers.
• Experience developing and implementing systems for administrative and confidential file management.
• Exceptional attention to detail and ability to manage multiple complex diaries.

Building and Managing Relationships:

• Develop new professional relationships.
• Understand the needs and constraints of others.
• Anticipate conflicts and take action.
• Foster respect for all.
• Identify opportunities for joint working.

Planning and Organising:

• Plan and prioritise own workload to meet deadlines.
• Advise colleagues early of obstacles.
• Persevere and follow work to completion.
• Check for errors to ensure high quality.
• Juggle priorities effectively.

Problem Solving:

• Break down work issues and seek additional information.
• Provide workable solutions to immediate problems.
• Suggest and implement improvements to personal processes.
• Support new initiatives creatively.
• Learn from others’ experience.

Responding to Pressure and Change:

• Maintain composure under pressure.
• Respond flexibly to changes.
• Seek help when unable to cope.
• Show openness to changing priorities.
• Maintain personal well‑being and work‑life balance.

Organisational Awareness:

• Understand OSDC structure and statutory responsibilities.
• Know how own role contributes to objectives.
• Understand the wider context of the GLA, Mayor and Assembly.
• Use cultural and political awareness effectively.
• Treat OSDC information as sensitive and confidential.

Benefits:

• 2/3 days a week hybrid working;
• competitive salary paid every four weeks;
• 30 days annual leave;
• interest‑free season ticket loan;
• interest‑free bicycle loan;
• career‑average pension scheme.

Equal Opportunities:

OSDC is an inclusive and equal‑opportunity employer. We welcome applications from all, regardless of age, gender, ethnicity, disability, faith or sexual orientation. We encourage candidates from BAME and disabled communities and support flexible working arrangements, including part‑time and job share options. We are a Disability Confident Employer and will accommodate reasonable adjustments during the recruitment process.