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- Tasks: Support the planning and delivery of exciting London Assembly events.
- Company: Join a passionate team at the London Assembly, shaping the future of London.
- Benefits: Gain hands-on experience in event management with a vibrant team atmosphere.
- Why this job: Be part of a significant milestone year, making an impact on London's community.
- Qualifications: Experience in project management and event planning is essential.
- Other info: Opportunity to work on high-profile events like the 25th Anniversary and Remembrance events.
The predicted salary is between 36000 - 60000 £ per year.
The London Assembly scrutinises the Mayor's activities by questioning the Mayor about their decisions. The Assembly also investigates issues of importance to London. There are 25 Assembly Members, elected every four years at the same time as the Mayor. The Secretariat works for the Assembly to support its activities. The Communications Team supports service to promote the work of the Assembly through press office, social media, publicity and events.
About the team
Small team of enthusiastic Comms professionals who want to highlight the important work of the London Assembly over the past 25 years.
About the role
The Events Officer will support the development, logistics and delivery of London Assembly events. He/She will also provide project-management support to the London Assembly events programme. Events will include major events and community events (e.g., 25th Anniversary events, Remembrance Event, Holocaust Memorial Day, Armed Forces Day, memorial events, People’s Question Time etc).
What your day will look like
You will be busy, as this is the 25th Anniversary year of the London Assembly. Work with colleagues in the Assembly Communications team on the London Assembly events programme, and other events to be delivered or supported by the GLA. Manage, research and organise Assembly Member visits to various stakeholder initiatives, facilitate roundtable events with Committee Members and industry specialists and manage all Assembly events to ensure they run smoothly and to the highest standard. Regularly communicate with Assembly stakeholder groups and keep them informed and up to date with Committee investigations, reports and submissions. Develop, manage, produce and deliver events projects ensuring that relevant managers are briefed on key issues. Have a good understanding and political experience of establishing effective monitoring and evaluation processes. Take responsibility for project managing some smaller events or components of larger events, including reaching costing and budgeting for these activities. Maintain appropriate budget and finance records across a range of events; and supporting other team members to ensure all activities are effectively planned, delivered to the critical path and evaluated.
Skills, knowledge and experience
To be considered for the role you must meet the following essential criteria:
- Significant experience in project management including initiating and setting up projects; planning, executing plans and managing deadlines; and monitoring, controlling and closing down projects. This should include maintaining budget records, tracking expenditure against agreed budgets and contract management.
- Knowledge and understanding of issues involved in managing indoor and outdoor events to ensure successful delivery of agreed outcomes.
- A high level of expertise in the operation of standard office information and communication technology applications, including project management tools; e-mail; and word processing, spreadsheet, database systems and presentation software.
- Displays knowledge of policies and legislation around events planning, including health and safety aspects like crowd control, GDPR, etc.
Events Officer - Assembly Comms employer: Greater London Authority (GLA)
Contact Detail:
Greater London Authority (GLA) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Officer - Assembly Comms
✨Tip Number 1
Network with professionals in the events management field, especially those who have experience with public sector events. Attend relevant industry meetups or webinars to connect with individuals who can provide insights into the role and potentially refer you.
✨Tip Number 2
Familiarise yourself with the London Assembly's past events and their impact on the community. This knowledge will not only help you understand the role better but also allow you to discuss how you can contribute to future events during interviews.
✨Tip Number 3
Showcase your project management skills by volunteering for local events or community projects. This hands-on experience will enhance your CV and give you practical examples to discuss in interviews about how you've successfully managed events.
✨Tip Number 4
Stay updated on current events and issues affecting London. Being knowledgeable about local politics and community concerns will demonstrate your commitment to the role and help you engage effectively with stakeholders.
We think you need these skills to ace Events Officer - Assembly Comms
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project management and event organisation. Use specific examples that demonstrate your ability to manage budgets, timelines, and stakeholder communications.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the London Assembly's mission. Mention specific events or projects you have managed in the past and how they relate to the responsibilities of the Events Officer position.
Showcase Relevant Skills: Emphasise your expertise in using project management tools and office software. Provide examples of how you've successfully used these tools in previous roles to enhance event delivery and project outcomes.
Demonstrate Knowledge of Policies: Highlight your understanding of relevant policies and legislation related to event planning, such as health and safety regulations and GDPR. This will show that you are well-prepared to handle the complexities of managing events for the Assembly.
How to prepare for a job interview at Greater London Authority (GLA)
✨Showcase Your Project Management Skills
Be prepared to discuss your previous project management experiences in detail. Highlight specific examples where you successfully initiated, planned, executed, and closed down projects, especially those related to events.
✨Demonstrate Your Knowledge of Event Logistics
Familiarise yourself with the logistics involved in both indoor and outdoor events. Be ready to talk about how you would handle various aspects such as budgeting, crowd control, and compliance with health and safety regulations.
✨Engage with Current Issues
Stay updated on current events and issues relevant to the London Assembly. Showing that you understand the political landscape and can engage with stakeholders will demonstrate your commitment to the role.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask your interviewers about the team, upcoming events, or challenges they face. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
