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For Companies At a Glance
- Tasks: Support clinical research projects and assist with administrative tasks in a dynamic environment.
- Company: Join Great Western Hospitals NHS Foundation Trust, dedicated to improving patient care through innovative research.
- Benefits: Enjoy a supportive team culture, opportunities for growth, and the chance to make a real impact.
- Why this job: Be part of groundbreaking research that could shape future patient treatments while developing valuable skills.
- Qualifications: GCSEs in Maths and English required; previous admin experience preferred but not essential.
- Other info: Flexible working hours available; perfect for students looking to gain experience in healthcare.
The predicted salary is between 30000 - 42000 £ per year.
Job summary
The Research & Innovation Team is a busy department, offering support to many academic and commercial reserach trials either in progress or in set-up. We are also aiming to begin to undertake more \’home-grown\’ research. In order to ensure we are compliant with the requirements of the projects, national research policy guidelines, and Good Clinical Practice (GCP) guidelines., we are looking for an enthusiastic, organised and methodical individual to provide direct administrative support to the clinical delivery team.
Main duties of the job
Working within research is a challenging yet rewarding role which involves supporting projects that will potentially impact on patient treatments of the future. There will be a requirement to work within a wide range of specialties; therefore, this role requires a high degree of flexibility, confidence and self-motivation. The responsibilities of this role will include day to day office admin, supporting the clinical team in the preparation of patient research visits, data input and ensuring robust maintenance of research documentation.
About us
Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Job description
Job responsibilities
- Work with the lead Research Nurse/OT/AHP to ensure that the Investigator site files are maintained with strict version control according to regulatory requirements.
- Produce participant/recruitment packs for studies and trials. Ensuring clinical research delivery team haveall the necessary documents to hand for patient clinics in a timely and organised manner.
- Liaise closely with the research nurses to ensure study visits are booked accurately and according to the visit type stipulated in the research protocol.
- To assist in the collating all required documents for research project applications in line with the relevant R&I process ensuring required signatures are obtained where necessary.
- To maintain R&I information resources including notice-boards, information packs and handbooks
- To assist with the ordering of all stationery and medical supplies for research staff using the appropriateprocurement system.
- Maintain office filing and creating new study folders
- To understand and assist with the close-down and archiving of completed research projects in conjunction with other team members or when advised to do so by the Lead R&I Facilitator in line with the current relevant R&I procedure.
- To maintain confidentiality of all research information.
- Identify improved ways of working and propose changes to practices, procedures and processed in ownarea of work as well as other areas of work where relevant. Implement any changes to own area of work.
- To work autonomously, managing own workload effectively and only referring to line manager whennecessary.
- Able to work with databases in order to assist with the uploading of confidential and sometimes complexdocumentation.
- Support the preparation all research documents for archiving.Patient Care
- It is expected any contact with patients will be incidental.Financial Responsibilities
- The individual may take responsibility for stationary stock ordering.Responsibilities for People or Training
- It is not expected that this post will be responsible for any people or training
Job description
Job responsibilities
- Work with the lead Research Nurse/OT/AHP to ensure that the Investigator site files are maintained with strict version control according to regulatory requirements.
- Produce participant/recruitment packs for studies and trials. Ensuring clinical research delivery team haveall the necessary documents to hand for patient clinics in a timely and organised manner.
- Liaise closely with the research nurses to ensure study visits are booked accurately and according to the visit type stipulated in the research protocol.
- To assist in the collating all required documents for research project applications in line with the relevant R&I process ensuring required signatures are obtained where necessary.
- To maintain R&I information resources including notice-boards, information packs and handbooks
- To assist with the ordering of all stationery and medical supplies for research staff using the appropriateprocurement system.
- Maintain office filing and creating new study folders
- To understand and assist with the close-down and archiving of completed research projects in conjunction with other team members or when advised to do so by the Lead R&I Facilitator in line with the current relevant R&I procedure.
- To maintain confidentiality of all research information.
- Identify improved ways of working and propose changes to practices, procedures and processed in ownarea of work as well as other areas of work where relevant. Implement any changes to own area of work.
- To work autonomously, managing own workload effectively and only referring to line manager whennecessary.
- Able to work with databases in order to assist with the uploading of confidential and sometimes complexdocumentation.
- Support the preparation all research documents for archiving.Patient Care
- It is expected any contact with patients will be incidental.Financial Responsibilities
- The individual may take responsibility for stationary stock ordering.Responsibilities for People or Training
- It is not expected that this post will be responsible for any people or training
Person Specification
Experience
Essential
- Administrative or clerical experience
Desirable
- Previous employment within a healthcare setting
- Clinical Research experience
Qualifications
Essential
- GCSE (A-C Grade) in at least 2 subjects – Including Maths and English (Minimum requirement for all posts)/NVQ Level 2 or equivalent training and experience
Desirable
- European Computer Driving License (or equivalent computer skills qualification)
- NVQ in Administration
- Good Clinical Practice training
Person Specification
Experience
Essential
- Administrative or clerical experience
Desirable
- Previous employment within a healthcare setting
- Clinical Research experience
Qualifications
Essential
- GCSE (A-C Grade) in at least 2 subjects – Including Maths and English (Minimum requirement for all posts)/NVQ Level 2 or equivalent training and experience
Desirable
- European Computer Driving License (or equivalent computer skills qualification)
- NVQ in Administration
- Good Clinical Practice training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Employer details
Employer name
Great Western Hospitals NHS Foundation Trust
Address
Great Western Hospital
Swindon
SN3 6BB
Employer\’s website #J-18808-Ljbffr
Clinical Research Administrator employer: Great Western Hospitals NHS Foundation Trust
Contact Detail:
Great Western Hospitals NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Research Administrator
✨Tip Number 1
Familiarise yourself with Good Clinical Practice (GCP) guidelines, as this role heavily involves compliance with these standards. Understanding the nuances of GCP will not only help you in the interview but also demonstrate your commitment to quality in clinical research.
✨Tip Number 2
Network with professionals in the clinical research field, especially those who work in similar roles. Attend relevant workshops or webinars to gain insights and make connections that could lead to valuable recommendations or referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This is crucial for the role, so be ready to discuss specific instances where your methodical approach made a difference.
✨Tip Number 4
Research the Research & Innovation Team at Great Western Hospitals NHS Foundation Trust. Understanding their current projects and goals will allow you to tailor your conversation during the interview, showing that you're genuinely interested in contributing to their mission.
We think you need these skills to ace Clinical Research Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, especially in healthcare or clinical research. Use keywords from the job description to demonstrate that you meet the essential and desirable qualifications.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and aligns your skills with the responsibilities outlined in the job description. Mention your organisational skills and ability to work autonomously, as these are key for this position.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed documentation, maintained confidentiality, or supported a team. Specific examples of your administrative or clerical experience will strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Clinical Research Administrator.
How to prepare for a job interview at Great Western Hospitals NHS Foundation Trust
✨Understand the STAR Values
Familiarise yourself with the STAR values - Service, Teamwork, Ambition, and Respect. Be prepared to discuss how you embody these values in your previous roles, as they are central to the organisation's culture.
✨Showcase Your Administrative Skills
Highlight your administrative or clerical experience during the interview. Be ready to provide examples of how you've effectively managed documentation, maintained records, or supported a team in a busy environment.
✨Demonstrate Flexibility and Self-Motivation
Since the role requires a high degree of flexibility, share instances where you've successfully adapted to changing priorities or worked autonomously. This will show your potential employer that you're self-motivated and can handle the challenges of the role.
✨Prepare for Questions on Compliance and GCP
Brush up on Good Clinical Practice (GCP) guidelines and any relevant compliance regulations. Be ready to discuss how you would ensure adherence to these standards in your work, as this is crucial for the role.
