Purchase Ledger Administrator in Hemel Hempstead

At Great Rail Journeys, we’re the UK’s leading provider of holidays by rail, offering escorted tours, river cruises and tailormade adventures across more than 40 countries worldwide. With five decades of experience, we’re experts in showcasing the beauty and diversity of the destinations we travel to, taking people to places only rail can reach. Every year we proudly take over 50,000 customers on unforgettable journeys, creating moments of great connection through thoughtful planning, exceptional service and a genuine passion for what we do.

Our stunning Hudson Quarter office in York right opposite the station is a modern, collaborative space designed to bring people together, with 4 days in the office, it’s the perfect place to maintain our strong culture and teamwork.

Salary Range: £28,000

Our brilliant benefits package includes:

• Up to 25% off Colleague Discount on our tours
• 33 days Holiday (incl BH) Plus the Option to Buy 3 Extra Days
• Commuter Club discount
• Westfield Health Cash Back Plan
• Eurostar Agent Rates
• 5% matched Pension Plan & Salary Exchange

The Role

The purpose of this role is to deliver accurate, timely and proactive support within our Purchase Ledger team, ensuring suppliers are paid correctly while helping the business stay agile in a fast‑moving and constantly changing environment. The role requires strong investigative skills, a solutions‑focused mindset and the ability to resolve queries timely and confidently.

This role plays an important part in improving our end‑to‑end processes by working closely with colleagues across multiple departments to understand issues, identify root causes and support smoother, more efficient ways of working. We are looking for someone who can hit the ground running, adapt to changing priorities and contribute positively to a collaborative, high‑performing finance team.

Daily Responsibilities

• Process purchase ledger transactions in line with the accounting timetable, completing month‑end procedures efficiently and ensuring all financial records remain accurate, current and fully up to date.
• Own and manage your supplier accounts, acting as the primary contact for all queries and resolving invoicing issues quickly, professionally and with a strong customer‑service mindset.
• Maintain and manage supplier accruals with precision, ensuring accuracy throughout the month and completing clear‑downs to the required level ahead of month‑end deadlines.
• Handle high volumes of invoices and transactions with speed and accuracy, ensuring all items are correctly coded, allocated and entered into the system on a timely basis.
• Complete supplier statement reconciliations accurately and on schedule, investigating discrepancies and taking proactive steps to resolve them.
• Prepare invoices for payment runs, ensuring all documentation is complete, validated and ready for processing.
• Carry out general administrative duties and support non‑routine payment processing as required, demonstrating flexibility and a proactive approach to varied tasks.
• Identify and communicate process improvements to line management, contributing ideas that enhance performance, accuracy, efficiency and overall team effectiveness.
• Work collaboratively with other departments, providing cross‑functional support and helping to resolve issues that impact the wider purchase‑to‑pay process.
• Undertake any additional duties assigned by the Ledger Team Manager, maintaining a flexible, adaptable approach to support the needs of a fast‑moving finance function.

Who you are

You are someone who strives to be the best, but understands that ambition alone isn’t enough. You bring the right skills, a positive attitude, and the energy needed to help us achieve our goals. You take pride in how you contribute to a positive, supportive culture, and you care deeply about your role and the impact you make every day.

You are:

• A hands‑on, down‑to‑earth doer who enjoys solving problems and getting stuck in
• Comfortable working with complex systems and adapting quickly to process changes
• A clear and confident communicator, both written and verbal, with strong attention to grammar and detail
• Advanced in Excel and comfortable completing Excel‑based assessments
• Detail‑focused, with a strong understanding of accuracy, deadlines, and the “why” behind the numbers
• Someone who can hit the ground running and thrive in a fast‑paced environment where no two days are the same