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- Tasks: Support the Purchase Ledger team by processing transactions and resolving supplier queries.
- Company: Join Great Rail Journeys, the UK's top rail holiday provider with a passion for travel.
- Benefits: Enjoy 33 days holiday, discounts on tours, and a vibrant office environment.
- Other info: Collaborative culture with opportunities for personal growth and development.
- Why this job: Be part of a dynamic finance team and make a real impact in a fast-paced setting.
- Qualifications: Strong attention to detail, problem-solving skills, and proficiency in Excel required.
The predicted salary is between 28000 - 28000 ÂŁ per year.
At Great Rail Journeys, we’re the UK’s leading provider of holidays by rail, offering escorted tours, river cruises and tailormade adventures across more than 40 countries worldwide. With five decades of experience, we’re experts in showcasing the beauty and diversity of the destinations we travel to, taking people to places only rail can reach. Every year we proudly take over 50,000 customers on unforgettable journeys, creating moments of great connection through thoughtful planning, exceptional service and a genuine passion for what we do.
Our stunning Hudson Quarter office in York right opposite the station is a modern, collaborative space designed to bring people together, with 4 days in the office, it’s the perfect place to maintain our strong culture and teamwork.
Salary Range: ÂŁ28,000
Our brilliant benefits package includes:
- Up to 25% off Colleague Discount on our tours
- 33 days Holiday (incl BH) Plus the Option to Buy 3 Extra Days
- Commuter Club discount
- Westfield Health Cash Back Plan
- Eurostar Agent Rates
- 5% matched Pension Plan & Salary Exchange
The Role
The purpose of this role is to deliver accurate, timely and proactive support within our Purchase Ledger team, ensuring suppliers are paid correctly while helping the business stay agile in a fast‑moving and constantly changing environment. The role requires strong investigative skills, a solutions‑focused mindset and the ability to resolve queries timely and confidently.
This role plays an important part in improving our end‑to‑end processes by working closely with colleagues across multiple departments to understand issues, identify root causes and support smoother, more efficient ways of working. We are looking for someone who can hit the ground running, adapt to changing priorities and contribute positively to a collaborative, high‑performing finance team.
Daily Responsibilities
- Process purchase ledger transactions in line with the accounting timetable, completing month‑end procedures efficiently and ensuring all financial records remain accurate, current and fully up to date.
- Own and manage your supplier accounts, acting as the primary contact for all queries and resolving invoicing issues quickly, professionally and with a strong customer‑service mindset.
- Maintain and manage supplier accruals with precision, ensuring accuracy throughout the month and completing clear‑downs to the required level ahead of month‑end deadlines.
- Handle high volumes of invoices and transactions with speed and accuracy, ensuring all items are correctly coded, allocated and entered into the system on a timely basis.
- Complete supplier statement reconciliations accurately and on schedule, investigating discrepancies and taking proactive steps to resolve them.
- Prepare invoices for payment runs, ensuring all documentation is complete, validated and ready for processing.
- Carry out general administrative duties and support non‑routine payment processing as required, demonstrating flexibility and a proactive approach to varied tasks.
- Identify and communicate process improvements to line management, contributing ideas that enhance performance, accuracy, efficiency and overall team effectiveness.
- Work collaboratively with other departments, providing cross‑functional support and helping to resolve issues that impact the wider purchase‑to‑pay process.
- Undertake any additional duties assigned by the Ledger Team Manager, maintaining a flexible, adaptable approach to support the needs of a fast‑moving finance function.
Who you are
You are someone who strives to be the best, but understands that ambition alone isn’t enough. You bring the right skills, a positive attitude, and the energy needed to help us achieve our goals. You take pride in how you contribute to a positive, supportive culture, and you care deeply about your role and the impact you make every day.
You are:
- A hands‑on, down‑to‑earth doer who enjoys solving problems and getting stuck in
- Comfortable working with complex systems and adapting quickly to process changes
- A clear and confident communicator, both written and verbal, with strong attention to grammar and detail
- Advanced in Excel and comfortable completing Excel‑based assessments
- Detail‑focused, with a strong understanding of accuracy, deadlines, and the “why” behind the numbers
- Someone who can hit the ground running and thrive in a fast‑paced environment where no two days are the same
Purchase Ledger Administrator in Cheltenham employer: Great Rail Journeys
Contact Detail:
Great Rail Journeys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Administrator in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences clearly, making a great impression when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search and genuinely interested in joining our team.
We think you need these skills to ace Purchase Ledger Administrator in Cheltenham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Purchase Ledger Administrator role. Highlight your attention to detail and problem-solving abilities, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about working in finance and how you can contribute to our team. Share specific examples of how you've tackled challenges in previous roles.
Showcase Your Communication Skills: Since this role involves liaising with suppliers and other departments, demonstrate your clear communication style in your application. We want to see how you convey complex information simply and effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Great Rail Journeys
✨Know Your Numbers
As a Purchase Ledger Administrator, you'll be dealing with financial records and transactions. Brush up on your accounting principles and be ready to discuss how you ensure accuracy in your work. Prepare examples of how you've handled discrepancies or complex invoicing issues in the past.
✨Showcase Your Problem-Solving Skills
This role requires a solutions-focused mindset. Think of specific instances where you've identified root causes of issues and implemented improvements. Be prepared to share these examples during your interview to demonstrate your proactive approach.
✨Communicate Clearly
Strong communication is key in this position. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might even want to prepare a brief explanation of a complex process you've managed, showcasing your ability to simplify information for others.
✨Emphasise Team Collaboration
Since the role involves working closely with various departments, highlight your experience in collaborative environments. Share examples of how you've worked with others to resolve issues or improve processes, showing that you're a team player who values a supportive culture.