Research Administrator

Job overview

Research Administrator
Band 4 WTE
Permanent

Do you want to start or further your career in clinical research as part of a team at the forefront of discovery of groundbreaking therapies for childhood and rare diseases?

An exciting opportunity has arisen for a Research Administrator to join our dynamic research team supporting the delivery of research in the Paediatric Intensive Care Unit (PICU). Our diverse Research and Innovation directorate, including the NIHR Great Ormond Street Clinical Research Facility, provides a high quality, clinical and academic research environment, in which children and young people can take part in research programmes safely and effectively, according to robust and ethically approved protocols.

The Research Administrator role would be an excellent starting point for someone interested in pursuing a career in clinical research. We are looking to recruit an enthusiastic and self-motivated candidate, who will be responsible for providing efficient and responsive administrative support to the clinical and non-clinical research teams in the delivery of a portfolio of studies, embedded within the critical care research team. The successful candidate will demonstrate excellent organisational skills as they will be responsible for a wide variety of tasks requiring the ability to show initiative, be flexible and adopt a proactive approach to managing their workload.

Main duties of the job

The post holder will be responsible for capturing complex clinical data from medical records and research documentation, and entering data into electronic systems ensuring that data is recorded accurately and submitted in a timely manner. The role will involve effective communication with research and clinical teams within the Trust and external stakeholders. They will establish, maintain and monitor effective office and information systems.

You may also be responsible for study start up activities and preparation of study documentation. You will assist the Research Nurses and Coordinators in the preparation of study submissions and local tracking of applications, ensuring collection, review and provision of appropriate clinical documents to support regulatory submission.

Based in central London, GOSH offers flexible working, help with childcare and travel, excellent training and development opportunities and assistance with finding somewhere to live.

We encourage applications from all sections of the community.

Working for our organisation

We are committed to recruiting the best person for the job through a fair, open and consistent process that is free from bias and discrimination.

We are working towards becoming an anti-racist organisation. This means creating a workplace where every colleague feels seen, heard and valued, and where racism in any form has no place. Our anti-racism commitment is backed by action through our Anti-Racism Statement and action plan, developed in collaboration with our REACH staff network.

We actively challenge discrimination, dismantle barriers and embed equity across all aspects of our workforce, including recruitment, progression and development. All applicants will receive equal consideration regardless of race, ethnicity, nationality, religion or belief, sexual orientation, gender identity, age, disability, health condition or employment history.

We particularly welcome applications from ethnically diverse communities, people with disabilities or long-term health conditions, and LGBTQ+ community members. We are proud to be a Disability Confident Employer, a member of the Business Disability Forum, and a Stonewall Diversity Champion.

Our staff networks, including REACH, PRIDE, ENABLED and Women’s Networks, are active and executive supported. These employee-led networks play a vital role in shaping an inclusive culture at GOSH and are open to all colleagues.

Together, we are building a culture where inclusion is not optional - it is essential.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.

Person specification

GOSH Culture and Values

Essential criteria

• Gosh Values

Academic/Professional qualification/Training

Essential criteria

• Qualified to ‘A’ Level/NVQ Level 3 standard or equivalent
• Knowledge of health information management acquired through a relevant specialist qualification or equivalent experience of information handling and analysis gained in a work environment

Desirable criteria

• Educated to degree level in a relevant discipline ( science, health, health management, social science)

Experience/Knowledge

Essential criteria

• Experience of working on multiple parallel tasks to strict and often tight deadlines
• Experience of managing information systems and developing databases and spreadsheets
• Experience of analysing complex information from databases
• Relevant secretarial/administrative experience (ideally in a health care setting)
• Knowledge of the Data Protection Act
• Experience of setting up and managing filing systems

Desirable criteria

• Knowledge and understanding of the Department of Health’s Research Governance Framework
• Experience of working in a clinical trial environment in either a pharmaceutical company, NHS Trust or a university

Skills/Abilities

Essential criteria

• Computer literate with good IT skills including the upkeep of databases
• Excellent verbal and written communication skills, with the ability to interact effectively with staff at all levels
• Able to handle sensitive and/or confidential information
• Able to transcribe data in a timely and accurate manner with excellent attention to detail
• Able to work calmly under pressure in order to manage an unpredictable workload and perform to tight deadlines
• Ability to extract, compile and interrogate data
• Good organisational skills including the ability to prioritise workload
• Ability to work autonomously and use own initiative with minimal day to day supervision

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