At a Glance
- Tasks: Support new joiners through the recruitment process and enhance pre-hire experiences.
- Company: Join a leading insurance provider with a focus on innovation and collaboration.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace committed to your success.
- Why this job: Be part of a dynamic HR team making a real impact on new talent.
- Qualifications: Experience in recruitment administration and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
About Shared Services
Shared Service Provider to both UK Life Branch (Life Reinsurance provider) and Great Lakes Insurance SE (specialty provider of primary insurance services in the UK). Key services include Accounting/Finance/Tax, HR, Facilities Management, Procurement, Internal Audit: Legal and Data Protection. Management of leases on behalf of London Business Units.
About the role
As a key player in the HR Services team you will support pre‑boarding of new joiners coming through the recruiting process across the UK initially and expanding to Europe over time. You will guide candidates through interview scheduling, create offer documentation and contracts, and complete necessary pre‑employment verification before handing off to Onboarding. You will work closely with TA Partners, HRBPs, and the wider HR Services team in Manchester. In conjunction with the TA Coordination Team you will review existing processes and provide process improvement ideas across the pre‑hire process.
Key Responsibilities
- Schedule candidate virtual and face‑to‑face interviews, aligning calendars of internal stakeholders and external candidates.
- Organise candidate interview debriefs with hiring managers when required.
- Manage Hiring Manager and Recruiter expectations regarding system‑related processes.
- Support Talent Acquisition with administration of new joiners: sending, receiving and e‑filing contracts, background checks and paperwork via Adobe Sign.
- Administer new user profiles into SuccessFactors.
- In collaboration with Senior HR Administrator – EU & LatAm, analyse, review, coordinate, distribute and enhance TA reports, including regional UK&I TA report.
- Ensure a smooth new joiner experience, collaborating with HR and IT teams as required.
- Work with UKI TA colleagues regionally to implement and communicate key regional initiatives within Munich Re UK Services.
- Attend and contribute to weekly regional TA meetings and offsites where appropriate.
Competencies
- Nimble learning (we think big) – actively learn by tackling new problems and trying out new solutions, learning quickly from successes and failures.
- Collaborates (we lead the ‘we’) – work together with others in the team, department and wider business to meet shared commitments.
- Optimises work processes (we grow with our clients) – identify the most effective and efficient processes and continuously assess improvements.
- Resourcefulness (we care and dare) – find ways to get things done with available resources, know when to ask for support, and offer support to others.
- Communicates effectively (we are clear and authentic) – communicate clearly and appropriately, share ideas, learn from others, keep stakeholders informed, solicit feedback.
Key Skills & Experience
- Demonstrable experience of recruitment administration in Agency, in‑house, RPO or coordinator role.
- Experience creating and sending offer letters and contracts and completing background checks for new joiners.
- Experience working in a multi‑brand or matrix environment is an advantage.
- Experience working on or with an ATS or HRIS is essential.
- High level of IT literacy with advanced Excel skills.
- Excellent attention to detail.
- Excellent diary management and ability to prioritise multiple tasks quickly.
- Strong analytical skills, ability to identify inconsistencies, trends and patterns when presenting data.
- Strong influencing skills with stakeholders at all levels.
- Candidate relationship building and management skills.
- Comfortable working in an environment of ambiguity and change, with rapidly changing priorities.
Regulatory & Conduct Requirements
Ensure compliance with Munich Re’s Code of Conduct and the FCA Conduct Rules.
Equal Opportunity Employer
At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. We are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and offered equitable opportunities to succeed. All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process.
TA & HR Services Admin- EU&LatAm in Manchester employer: Great Lakes Insurance SE
Munich Re is an exceptional employer that prioritises employee growth and development within a collaborative and inclusive work culture. Located in Manchester, the role of TA & HR Services Admin offers a unique opportunity to engage with diverse teams across Europe and Latin America, while benefiting from comprehensive training and support in a dynamic environment that values innovation and process improvement.
StudySmarter Expert Advice🤫
We think this is how you could land TA & HR Services Admin- EU&LatAm in Manchester
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of digging into Munich Re's values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to ask questions! Prepare a few thoughtful questions about the role or the team. This shows that you’re engaged and eager to learn more about how you can contribute to the HR Services team.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It not only shows your appreciation but also keeps you fresh in the interviewer's mind as they make their decision.
We think you need these skills to ace TA & HR Services Admin- EU&LatAm in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the role. Highlight your experience in recruitment administration and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Skills:Don’t be shy about showcasing your IT literacy and advanced Excel skills. If you've worked with ATS or HRIS systems, mention it! We love seeing candidates who can hit the ground running.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and make sure to communicate your ideas effectively. Remember, we value clarity and authenticity!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Great Lakes Insurance SE
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and competencies required for the TA & HR Services Admin role. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Prepare for Process Improvement Questions
Since the role involves reviewing and enhancing processes, be ready to discuss any past experiences where you've identified inefficiencies and implemented improvements. Think of specific examples that demonstrate your resourcefulness and ability to optimise work processes.
✨Showcase Your Communication Skills
Effective communication is crucial in this role. Prepare to share examples of how you've successfully communicated with stakeholders at various levels. Highlight your ability to keep everyone informed and solicit feedback, as this aligns with their emphasis on clear and authentic communication.
✨Demonstrate Your IT Proficiency
With a high level of IT literacy required, especially in Excel and ATS/HRIS systems, be prepared to discuss your technical skills. Bring up any relevant experiences where you've used these tools effectively, and if possible, mention any specific projects that showcase your analytical skills.
