At a Glance
- Tasks: Support Directors with admin, project coordination, and stakeholder engagement.
- Company: Join Great British Energy - Nuclear, a key player in the UK's energy future.
- Benefits: Inclusive workplace, diverse team, and opportunities for personal growth.
- Other info: Exciting opportunity for career development in a dynamic environment.
- Why this job: Be part of a critical mission to advance nuclear technology and energy security.
- Qualifications: Experience in admin support, strong communication skills, and proficiency in Microsoft 365.
Great British Energy - Nuclear is an arm's length body of the Department for Energy Security and Net Zero, dedicated to supporting the development and deployment of new nuclear technologies in Great Britain. We play a crucial role in advancing nuclear new build, ensuring the UK's energy security and achieving net-zero carbon emissions. Great British Energy - Nuclear focuses on fostering innovation, facilitating investment, and coordinating efforts across the nuclear industry to build a resilient and sustainable energy future.
This is an exciting and critical time to join GBE-N. As an Executive Assistant, you will provide support to a number of Directors, across a diverse range of administrative, project, and engagement workstreams.
Accountabilities & Responsibilities:- Provide high-quality administrative support to Directors across a broad range of business, project and stakeholder engagement activities.
- Work closely with Directors to manage complex diaries, anticipate priorities, resolve clashes, and ensure the smooth delivery of leadership commitments.
- Liaise with internal and external stakeholders to arrange meetings, negotiate timings, and coordinate schedules effectively.
- Coordinate travel arrangements, including transport, accommodation, itineraries and associated logistics, to support efficient business travel.
- Filter and prioritise communications, including emails, calls and correspondence, ensuring urgent matters are identified and escalated appropriately.
- Prepare agendas, briefing packs, presentations and supporting papers for meetings and events, ensuring information is accurate, well-structured and timely.
- Gather, collate and synthesise information for reports, briefings and presentations, maintaining accuracy and alignment with organisational requirements.
- Take clear and concise meeting notes and minutes, ensuring timely circulation and appropriate record-keeping.
- Process expenses and support budget administration in line with financial procedures and controls.
- Proactively identify and resolve administrative and logistical issues, demonstrating sound judgement, initiative and a solutions-focused approach.
- Work collaboratively with the wider Executive Assistant team to support continuous improvement and a consistent, high-quality approach to administrative support.
- Support the administrative and office management requirements of the Wylfa site office.
- Liaise with Site Office Managers and other colleagues to support the procurement of office supplies, materials and equipment as required.
- Proven experience in executive or administrative support roles.
- Proficiency in Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint and OneDrive.
- Strong accountability, initiative and attention to detail.
- Strong written and verbal communication skills.
- Eagerness to contribute to the team and support its ongoing development.
- Strong time management, organisational and prioritisation skills.
- Exceptional problem-solving skills, with the ability to act independently and exercise sound judgement.
- Ability to multi-task in a high-pressure, deadline-driven environment.
- Fluency in the Welsh language.
- NVQ Level 4/Higher Education Certificate/BTEC qualification in Business Administration, Management or a related field, or equivalent level of knowledge and experience.
Please complete our short application form to apply for this role. If shortlisted, one of our Talent Attraction Leads will be in touch to discuss the position in more detail. Good luck with your application!
At GBE-N, we are committed to building an inclusive workplace where everyone can thrive. We value diversity and encourage applications from all backgrounds, including underrepresented groups. If you require any support or adjustments to help you with your application, please contact us, and we will be happy to provide assistance.
Executive Assistant employer: Great British Nuclear
Great British Energy - Nuclear is an exceptional employer, offering a dynamic work environment dedicated to advancing nuclear technologies and achieving net-zero carbon emissions. As an Executive Assistant, you will benefit from a collaborative culture that values innovation and inclusivity, alongside opportunities for professional growth and development within a critical sector. Located at the Wylfa site, you will play a vital role in supporting leadership while enjoying a supportive atmosphere that prioritises employee well-being and engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Great British Energy - Nuclear on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company’s recent projects and initiatives. We want to show that we’re genuinely interested in their mission of advancing nuclear technologies and achieving net-zero carbon emissions.
✨Tip Number 3
Practice common interview questions, especially those related to administrative support and problem-solving. We need to demonstrate our strong organisational skills and ability to handle high-pressure situations.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’d be a perfect fit!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Executive Assistant. We want to see how you can support our Directors effectively, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since strong written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that reflects your attention to detail and professionalism.
Highlight Your Problem-Solving Abilities:In your application, share examples of how you've tackled challenges in previous roles. We’re looking for someone who can think on their feet and demonstrate sound judgement, so let us know how you’ve done this before!
Apply Through Our Website:Don’t forget to complete our short application form on our website! It’s the best way to ensure your application gets to us directly, and we can’t wait to hear from you. Good luck!
How to prepare for a job interview at Great British Nuclear
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Great British Energy - Nuclear. Familiarise yourself with their focus on energy security and net-zero carbon emissions, as well as the specific tasks you'll be handling, like managing complex diaries and coordinating travel arrangements.
✨Showcase Your Tech Skills
Since proficiency in Microsoft 365 is crucial for this role, be prepared to discuss your experience with tools like Teams, Outlook, and Excel. You might even want to mention specific projects where you've used these applications effectively to demonstrate your capabilities.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle high-pressure situations. Think of examples from your past experiences where you successfully managed multiple tasks or resolved conflicts, showcasing your initiative and sound judgement.
✨Emphasise Team Collaboration
Great British Energy - Nuclear values teamwork, so be ready to talk about how you've worked collaboratively in previous roles. Highlight any experiences where you supported colleagues or contributed to team improvements, showing your eagerness to contribute to their ongoing development.
