At a Glance
- Tasks: Support the Chair and CEO by managing diaries, meetings, and travel logistics.
- Company: Join Great British Energy, a pioneering public energy company focused on clean energy.
- Benefits: Gain exposure to senior leadership and develop valuable organisational skills.
- Other info: Collaborative team culture with opportunities for personal and professional growth.
- Why this job: Be at the heart of shaping the UK's energy future in a dynamic environment.
- Qualifications: Experience in administrative support and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
About the Organisation
Great British Energy (GBE) is a new publicly owned energy company with a clear purpose: to power Britain with clean, secure, home‑grown energy and to help position the UK as a global leader in the clean energy transition.
About the Role
Are you ready to work at the centre of a fast‑paced organisation shaping the UK’s energy future? Great British Energy is seeking an exceptional Executive Assistant to support our Chair and CEO. These are high‑profile roles at the heart of the organisation, providing essential coordination, organisation, and logistical support to ensure senior leaders can operate effectively and at pace.
As an Executive Assistant, you will play a critical role in the day‑to‑day rhythm of the organisation - managing complex diaries, co‑ordinating competing priorities, and ensuring the seamless delivery of meetings, engagements, and travel. You will keep operations running smoothly, maintaining strong organisation and attention to detail in a demanding and fast‑moving environment. Working closely with the Business Manager and wider Executive Office, you will help manage the flow of information, support senior engagements, and ensure the Chair and CEO are fully prepared for their commitments. You will also work flexibly across both principals where required, contributing to a collaborative, resilient team model. This is an exciting opportunity to gain exposure to senior leadership and play a key part in how the organisation operates - supporting delivery, enabling decisions, and ensuring focus on what matters most.
Key Responsibilities
- Executive Support and Coordination
- Manage complex, fast-moving diaries for the Chair or CEO, ensuring priorities are accurately reflected and time is used effectively.
- Run inboxes and incoming requests, triaging actions and ensuring timely responses and follow‑up.
- Provide seamless day‑to‑day support, enabling senior leaders to operate efficiently and at pace.
- Meeting and Engagement Delivery
- Organise and coordinate a high volume of meetings, ensuring all logistics, materials, and participants are aligned in advance.
- Prepare and collate briefing packs, schedules, and supporting information to ensure the Chair and CEO are fully prepared.
- Track actions from meetings and engagements, maintaining momentum and ensuring follow‑through.
- Travel and Logistics Management
- Plan and deliver end‑to‑end travel and engagement logistics, including itineraries, accommodation, and on‑the‑day coordination.
- Ensure all visits and events run smoothly, proactively managing risks and last‑minute changes.
- Attend and support in‑person meetings and engagements with the Chair and CEO around the UK as required.
- Executive Office Support
- Work closely with the Business Manager and wider Executive Office to coordinate priorities and maintain a clear forward look.
- Support the overall rhythm of the organisation, including leadership meetings, events, and key organisational activities.
- Provide flexible support across both Chair and CEO where required, contributing to a collaborative and resilient team model.
- Operational Excellence
- Maintain accurate records, systems, and organisational processes to support effective information flow.
- Identify opportunities to improve ways of working, contributing to a well‑organised, high‑performing Executive Office.
- Act as a professional and approachable point of contact, representing the Executive Office with credibility and care.
Person Specification
Essential Experience and Skills
- Proven experience providing proactive, high‑quality administrative or executive support, managing complex diaries, inboxes, and logistics in a fast‑paced environment.
- Strong organisational skills and attention to detail, with the ability to manage competing priorities and ensure nothing falls through the gaps.
- Experience co‑ordinating meetings and senior engagements, including scheduling, preparing materials, and tracking actions through to completion.
- Ability to work at pace with accuracy, remaining calm under pressure and adapting quickly to changing priorities.
- Excellent communication and relationship skills, with the confidence to work with senior stakeholders and represent the Executive Office professionally.
Desirable Skills
- Experience supporting senior stakeholders or leadership teams, with exposure to fast‑paced or high‑profile environments.
- Experience working in a central coordination role (e.g. Private Office, corporate office, or operations team), managing competing demands and priorities.
- Confidence managing complex logistics and travel arrangements, including high‑profile visits or events.
- Familiarity with preparing briefing materials or supporting meetings, including tracking actions and maintaining forward plans.
- Proactive approach to improving ways of working, with an interest in systems, organisation, and making processes more efficient.
Executive Assistant employer: Great British Energy
Great British Energy is an exceptional employer, dedicated to fostering a collaborative and innovative work culture that empowers employees to contribute meaningfully to the UK's clean energy future. As an Executive Assistant, you will enjoy a dynamic environment with opportunities for professional growth, while being part of a mission-driven organisation that values your contributions and supports your development in a fast-paced setting. With a focus on operational excellence and teamwork, GBE offers a unique chance to engage with senior leadership and make a tangible impact on the energy landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Great British Energy. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its mission. Understand how GBE is shaping the UK's energy future and think about how your skills as an Executive Assistant can support that vision.
✨Tip Number 3
Practice your organisational skills! Create mock schedules or manage a fake inbox to show off your ability to juggle multiple tasks. This will help you feel more confident when discussing your experience during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the GBE team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex diaries and logistics, as this is key for us at Great British Energy.
Showcase Your Organisational Skills:We love a candidate who can demonstrate strong organisational skills. Use specific examples from your past roles where you successfully managed competing priorities or coordinated high-volume meetings.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your key achievements stand out without unnecessary fluff.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Great British Energy.
How to prepare for a job interview at Great British Energy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Great British Energy. Familiarise yourself with the key responsibilities like managing complex diaries and coordinating meetings. This will help you demonstrate your knowledge and show how your skills align with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in a fast-paced environment. Highlight your attention to detail and how you've successfully coordinated logistics for meetings or travel arrangements. This will illustrate your capability to keep operations running smoothly.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in high-pressure situations. Think of scenarios where you've had to adapt quickly or manage last-minute changes. Practising these responses will help you convey your calmness and efficiency under pressure.
✨Engage with the Interviewers
During the interview, don't hesitate to ask insightful questions about the team dynamics or the challenges the Executive Office faces. This shows your genuine interest in the role and helps you gauge if it's the right fit for you. Plus, it demonstrates your proactive approach to understanding the organisation.
