At a Glance
- Tasks: Support the Chair and CEO by managing diaries, meetings, and travel logistics.
- Company: Great British Energy, a new publicly owned energy company focused on clean energy.
- Benefits: Gain exposure to senior leadership and contribute to the UK's energy future.
- Other info: Dynamic role with opportunities for professional growth in a collaborative environment.
- Why this job: Be at the heart of a fast-paced organisation shaping the clean energy transition.
- Qualifications: Experience in administrative support, strong organisational skills, and excellent communication.
The predicted salary is between 40000 - 50000 £ per year.
Great British Energy (GBE) is a new publicly owned energy company with a clear purpose: to power Britain with clean, secure, home‑grown energy and to help position the UK as a global leader in the clean energy transition.
Are you ready to work at the centre of a fast‑paced organisation shaping the UK’s energy future? Great British Energy is seeking an exceptional Executive Assistant to support our Chair and CEO. These are high‑profile roles at the heart of the organisation, providing essential coordination, organisation, and logistical support to ensure senior leaders can operate effectively and at pace.
As an Executive Assistant, you will play a critical role in the day‑to‑day rhythm of the organisation – managing complex diaries, co‑ordinating competing priorities, and ensuring the seamless delivery of meetings, engagements, and travel. You will keep operations running smoothly, maintaining strong organisation and attention to detail in a demanding and fast‑moving environment. Working closely with the Business Manager and wider Executive Office, you will help manage the flow of information, support senior engagements, and ensure the Chair and CEO are fully prepared for their commitments. You will also work flexibly across both principals where required, contributing to a collaborative, resilient team model. This is an exciting opportunity to gain exposure to senior leadership and play a key part in how the organisation operates – supporting delivery, enabling decisions, and ensuring focus on what matters most.
Key Responsibilities
- Executive Support and Coordination
- Manage complex, fast‑moving diaries for the Chair or CEO, ensuring priorities are accurately reflected and time is used effectively.
- Run inboxes and incoming requests, triaging actions and ensuring timely responses and follow‑up.
- Provide seamless day‑to‑day support, enabling senior leaders to operate efficiently and at pace.
- Meeting and Engagement Delivery
- Organise and coordinate a high volume of meetings, ensuring all logistics, materials, and participants are aligned in advance.
- Prepare and collate briefing packs, schedules, and supporting information to ensure the Chair and CEO are fully prepared.
- Track actions from meetings and engagements, maintaining momentum and ensuring follow‑through.
- Travel and Logistics Management
- Plan and deliver end‑to‑end travel and engagement logistics, including itineraries, accommodation, and on‑the‑day coordination.
- Ensure all visits and events run smoothly, proactively managing risks and last‑minute changes.
- Attend and support in‑person meetings and engagements with the Chair and CEO around the UK as required.
- Executive Office Support
- Work closely with the Business Manager and wider Executive Office to coordinate priorities and maintain a clear forward look.
- Support the overall rhythm of the organisation, including leadership meetings, events, and key organisational activities.
- Provide flexible support across both Chair and CEO where required, contributing to a collaborative and resilient team model.
- Operational Excellence
- Maintain accurate records, systems, and organisational processes to support effective information flow.
- Identify opportunities to improve ways of working, contributing to a well‑organised, high‑performing Executive Office.
- Act as a professional and approachable point of contact, representing the Executive Office with credibility and care.
Person & Skills
- Proven experience providing proactive, high‑quality administrative or executive support, managing complex diaries, inboxes, and logistics in a fast‑paced environment.
- Strong organisational skills and attention to detail, with the ability to manage competing priorities and ensure nothing falls through the gaps.
- Experience coordinating meetings and senior engagements, including scheduling, preparing materials, and tracking actions through to completion.
- Ability to work at pace with accuracy, remaining calm under pressure and adapting quickly to changing priorities.
- Excellent communication and relationship skills, with the confidence to work with senior stakeholders and represent the Executive Office professionally.
Desirable Skills
- Experience supporting senior stakeholders or leadership teams, with exposure to fast‑paced or high‑profile environments.
- Experience working in a central coordination role (e.g. Private Office, corporate office, or operations team), managing competing demands and priorities.
- Confidence managing complex logistics and travel arrangements, including high‑profile visits or events.
- Familiarity with preparing briefing materials or supporting meetings, including tracking actions and maintaining forward plans.
- Proactive approach to improving ways of working, with an interest in systems, organisation, and making processes more efficient.
Executive Assistant in Edinburgh employer: Great British Energy
Great British Energy (GBE) is an exceptional employer, offering a unique opportunity to work at the forefront of the UK's clean energy transition. With a strong commitment to employee growth and a collaborative work culture, GBE provides its team members with the chance to engage directly with senior leadership while contributing to meaningful projects that shape the future of energy in Britain. Located in a dynamic environment, employees benefit from a supportive atmosphere that values innovation, efficiency, and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in the energy sector, especially those connected to Great British Energy. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the unexpected! In a fast-paced environment like GBE, being adaptable is key. Think about how you can showcase your ability to manage complex situations and keep things running smoothly during interviews.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed competing priorities or complex diaries in the past. This will demonstrate that you can handle the demands of supporting senior leaders effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Great British Energy.
We think you need these skills to ace Executive Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role at Great British Energy. Highlight your experience in managing complex diaries and logistics, as well as your ability to support senior leaders effectively.
Showcase Your Organisational Skills:In your application, emphasise your strong organisational skills and attention to detail. Give examples of how you've successfully managed competing priorities in a fast-paced environment, as this is crucial for the role.
Communicate Clearly:Use clear and concise language in your written application. Make it easy for us to see your communication skills, as you'll need to represent the Executive Office professionally and interact with senior stakeholders.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application reaches the right people and stands out in the process. Plus, it’s super easy!
How to prepare for a job interview at Great British Energy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Great British Energy. Familiarise yourself with managing complex diaries, coordinating meetings, and handling logistics. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed competing priorities or complex schedules. Be ready to discuss how you maintain attention to detail in a fast-paced environment, as this is crucial for the role. Use specific scenarios to illustrate your organisational prowess.
✨Demonstrate Proactive Problem-Solving
Think of instances where you've identified opportunities to improve processes or overcome challenges. During the interview, share these examples to highlight your proactive approach. Great British Energy values efficiency, so showing that you can enhance ways of working will set you apart.
✨Engage with Senior Stakeholders
Since you'll be supporting high-profile leaders, practice how you would communicate with senior stakeholders. Prepare to discuss your experience in building relationships and maintaining professionalism under pressure. This will reassure the interviewers that you can represent the Executive Office with credibility.
